Assistant Office Administrator III

3 days ago

Nairobi, Nairobi Area, Kenya Kenya Forest Service (KFS) Full time

Kenya Forest Service is a corporate body established under the Forest Conservation and Management Act no 34 of 2016 (henceforth referred to as the Act).

The Act which was operationalized on 31st March 2017, gave the Service's mandate as "to provide for the development and sustainable management, including conservation and rational utilization of all forest resources for the socioeconomic development of the country and for connected purposes".

ASSISTANT OFFICE ADMINISTRATOR III - REF KFS/AOA/III/202- KFS GRADE POSITIONS

Entry Requirements :
Business Education Single and Group Certificates (BES & GC) from the Kenya

National Examinations Council in the following subjects:
Typewriting II (minimum 40 W.P.M)/Computerized Document Processing III
Office Management II / Office Administration and Management III
Business English II/ Communications II;
Office Practice II;
Commerce I;
Certificate in computer applications skills from a recognized institution.
Shown merit and ability as reflected in work performance.
Member of Kenya National Secretaries Association (KENASA).
Fulfil the requirements of Chapter Six of Constitution.

OR

Certificate in Public Relations and Customer Care course lasting not less than two (2) weeks from the Kenya School of Government or any other recognized institution;
Certificate in computer applications skills from a recognized institution; and
Shown merit and ability as reflected in work performance.
Member of the Kenya National Secretaries Association (KENASA).
Certificate in computer applications skills from a recognized institution.
Shown merit and ability as reflected in work performance.
Member of Kenya National Secretaries Association (KENASA).
Fulfil the requirements of Chapter Six of Constitution.

An officer at this level shall report to a senior officer

Duties and responsibilities:
Taking oral dictation;
Managing e-office;
Word and data processing from manuscripts;
Preparing responses to simple routing correspondences;
Operating office equipment;
Establishing and monitoring procedures for record keeping of correspondences and file movements;
Ensuring security of office records and equipment;
Documents and records;
Attending to visitors/clients;
Maintaining office diary and travel itineraries;
Maintaining an up-to-date filing system in the office;
Ensuring security, integrity and confidentiality of data;
Managing office protocol and etiquette;
Supervising Office Cleanliness;
Managing Office petty cash;
Handling telephone calls and appointments; and
Undertaking any other office administrative service duties that may be assigned.
Promote public values and principles
Mentoring and coaching

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