Accounts Receivable Specialist

4 days ago


Nairobi, Nairobi Area, Kenya Orchid HR Full time
Job Description

We are seeking a detail-oriented and results-driven Assistant Accounts Receivables Officer to join our team in the medical supplies industry.

The ideal candidate will have at least five years of experience in the medical supplies or pharmaceutical industry and a strong background in finance.

  • Key Responsibilities:
  • Manage the accounts receivable process, including invoicing, collections, and reconciliations.
  • Ensure timely and accurate posting of customer payments in QuickBooks.
  • Monitor aging reports and follow up on overdue accounts to minimize outstanding balances.
  • Handle customer inquiries regarding billing and payment discrepancies professionally.
  • Prepare and submit regular accounts receivable reports to management.
  • Assist in month-end and year-end financial closing processes.
  • Ensure compliance with company policies and accounting standards.
  • Collaborate with the sales and finance teams to resolve customer account issues.
  • Generate and send out invoices.
  • Management of petty cash transactions.
  • Follow up on, collect and allocate payments.
  • Monitor customer account details for non-payments, delayed payments and other irregularities.
  • Research and resolve payment discrepancies.
  • Prepare profit and loss statements, monthly expense comparison, bank reconciliations and petty cash reports.
  • Enter all invoices into Quick Books.
  • Send all payment confirmations to suppliers.


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