Executive Assistant

Industry

Admin / Executive Assistance

Work Arrangement

Remote with Mountain Time overlap

Job Type

Full-time

Work Schedule

Monday–Friday, 40 hours/week, 8:00–5:00 PM MT with flexibility for urgent items

Locations:

• Philippines
• LATAM (Mexico, Colombia, Brazil, Argentina)
• Other remote regions with strong English communication and role-relevant experience

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we're building for: WATCH HERE

Why Work with Us?

At Pearl, we're not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

About the Company

Our client is an innovative organization within the AgTech and sustainable agriculture sector, focused on delivering biological and microbial solutions that help growers reduce chemical dependency while improving yield quality and performance. They operate across multiple business entities and support farmers, partners, and agricultural stakeholders working toward more efficient and environmentally conscious crop production.

Role Overview

The Executive Assistant will support the CEO of two growing AgTech businesses by driving operational excellence, managing cross-functional workflows, and enabling the executive to focus on high-impact priorities. This role exists to streamline communication, strengthen organizational systems, and ensure flawless execution across projects, research tasks, and strategic initiatives. You will work in a fast-paced, entrepreneurial environment where accuracy, follow-through, and structured thinking are essential. Candidates who thrive in highly dynamic settings, demonstrate ownership, and maintain rigorous attention to detail will excel in this position.

Your Impact

You will directly improve executive productivity by optimizing calendar management, communication flow, and operational processes across multiple entities. Your work will enhance organizational clarity, reduce bottlenecks, and ensure that high-priority initiatives progress on time. You will contribute to better reporting, stronger client relationships, and more informed decision-making through research and structured documentation. Additionally, you will help accelerate growth by supporting light M&A activities, strategic evaluations, and cross-team coordination.

Core Responsibilities
Executive Support:

• Manage the CEO's calendar, priorities, and time allocation to ensure maximum productivity.
• Organize inboxes, flag high-priority items, and draft clear, professional communications.
• Coordinate meetings, agendas, and follow-ups with internal and external stakeholders.
• Track deadlines, commitments, and action items to ensure timely execution.
• Maintain proactive oversight of ongoing projects to ensure on-time delivery.

Operational Coordination:

• Maintain and refine SOPs, documentation, and administrative workflows.
• Support operations across both business entities including vendor coordination and task management.
• Facilitate team communication, shared workspaces, and progress tracking systems.
• Streamline recurring workflows and support cross-functional operational processes.

Communication & Client Interaction:

• Draft and polish emails, summaries, and communication briefs.
• Maintain strong professional rapport with growers, partners, and other stakeholders.
• Prepare talking points, meeting summaries, and internal updates.

Research, Reporting & Analysis:

• Conduct industry, competitor, and market research to support executive decision-making.
• Compile concise briefs, summaries, and actionable insights.
• Support reporting on product performance, market trends, and strategic opportunities.

M&A & Special Projects:

• Assist with early-stage due diligence and preparation of materials.
• Maintain organized documentation and track communication with potential targets.
• Support ad-hoc operational or business development initiatives.

Requirements
Must-Haves (Required)

• Previous experience supporting C-level executives, ideally in fast-paced or multi-entity environments.
• Excellent verbal and written English communication.
• Strong proficiency in Microsoft Office and AI research/writing tools.
• Demonstrated ability to manage competing priorities with urgency and precision.
• Strong analytical and research capabilities with the ability to synthesize information.
• High levels of discretion, confidentiality, and professionalism.
• Highly organized, proactive, and consistently engaged across multiple workflows.

Nice-to-Haves (Preferred)

• Familiarity with agriculture, AgTech, biotech, or scientific products.
• Experience supporting M&A, investor relations, or due diligence processes.
• Experience with Amazon Seller Central or Shopify.
• Spanish language ability (for informal communication or occasional translation).
• Exposure to e-commerce or financial platforms such as QuickBooks.

Tools Proficiency
Must-Haves (Required)

• Gmail, Outlook, Zoom, WhatsApp
• Google Workspace, Microsoft Office
• QuickBooks
• ChatGPT, Perplexity, Claude
• Notion, CRM platforms (Pipedrive or similar)

Nice-to-Haves (Preferred)

• Amazon Seller Central
• Shopify
• Additional AI or automation tools

Benefits

• Competitive Salary: Based on experience and portfolio quality

• Remote Work: Fully remote—work from anywhere

• Performance-Based Bonus: Based on creative quality and timely project delivery
• Creative Growth: Long-term opportunity to lead major campaigns or projects
• Generous PTO: In accordance with company policy
• Health Coverage for Philippines-based talents: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth

Our Recruitment Process

1. Application
2. Screening
3. Top-Grading Interview
4. Skills Assessment (1 internal, 2 from the client)
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If you're a passionate storyteller with a sharp eye for detail and a love for crafting visual experiences that connect, we'd love to see your work. Apply now and take your editing career to the next level — creating content that inspires, informs, and captivates.

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