Administrative Analyst

The Organization  The Alliance of Bioversity International deliversresearch -based solutions that harness agricultural biodiversity and sustainablytransform food systems to improve people's lives. Alliance solutions addressthe global crises of malnutrition, climate change, biodiversity loss, andenvironmental degradation. The Alliance works with local, national andmultinational partners across Latin America and the Caribbean, Asia and Africa,and with the public and private sectors. The Alliance is part of CGIAR, aglobal research partnership for a food -secure future, dedicated to reducingpoverty, enhancing food and nutrition security, and improving natural resourcesand ecosystem services. About the position The Alliance of BioversityInternational and CIAT is looking for a highly skilled Analyst to support the Climate Action –Lever 3 Global Support Team.This position is part of the Climate Action – Lever3 Global Support Team (L3GST) and will focus on providing administrative andlogistics support to research staff of Climate Action team in Africa incoordination with the rest of the L3GST and being supervised the L3GST manager.Keyduties & responsibilities ·       Providesupport and carry out administrative and logistical procedures for the ClimateAction projects following L3GSP guidance.·       Process all travel requests, ticket flightoptions, ticket requests, monitoring of the trip (departures/arrivals on time,advance travel processing, insurance, visas, requirements and attention forurgent cases mostly Africa requests), legalization and reimbursement ofexpenses.·       Work with L3GSP in the coordination for the logisticsand organization of events, including several high -profile internationalconferences in collaboration with partners and/or donors in Africa.·       Supportkey event tasks in West and Central Africa such as planning and execution oflogistical support for all meetings, workshops and conferences related to thelever, both internal and external.·       Execute the process of reimbursement of expensesthrough organization of invoices, payment authorizations and collectionaccounts that are generated for the different workshops and meetings.·       Executeall procurement requests (office supplies, material for events, business cards,etc.) ·       Support tasks related to HR matters related to hiring processes,including contractual agreements for research staff, consultants, interns, andvisiting researchers.·       Process consultant's payment thru the different hubs in Africa.·       Ensurethat donor rules regarding the use of funds for services, trips, events, andconsultancies are enforced (Collection and correct registration in Share Pointof required documentation)·       SupportL3GSP in the development of the different management reports requires by theunits leaders. RequirementsQualifications ​·       Bachelors degree inBusiness Administration, Finance, or related fields·       Minimum two (2)years of work experience in similar positionsProficiency in English at an intermediate level, with additional language skills considered beneficial.Competences·       Demonstratedability to work effectively as part of a team with people in a multi -culturaland multidisciplinary environment, including with external stakeholders, andexcellent interpersonal skills.·       Ability to provide a high level of service underpressure BenefitsThisis a full -time position with an initial contract of 1 year at our Nairobioffice. Succeeding contractwill be issued and renewed, based on performance and availability of resources.This position is subjected to an initial three -month probation period and isgraded at level BG6 (Administrative Analyst) on a scale of 14 levels, with BG14being the highest level. The Alliance of Bioversity International and CIAT isan equal opportunity employer and strives for staff diversity.The Alliance offers a highly extensivebenefits inclusive of global -covered medical insurance, accident and lifeinsurance, retirement savings benefits, leave credits, and other allowances.ApplicationsApplicants are invited to visit ;\/span> to get full details of the position and to submit their applications.Applications MUST include reference number REF:103721/Administrative Analyst as theposition applied for. Cover letter and CV should be saved as one document usingthe candidate's last name, first name for ease of sorting. The Alliancecollects and processes personal data in accordance with applicable dataprotection laws. Applications closing date: 18th June 2024