Senior Executive Assistant

2 weeks ago

Nairobi, Nairobi Area, Kenya Eagle HR Consultants Full time $40,000 - $60,000 per year

Job Description:

Key Duties and Responsibilities

Oversee the day-to-day operations of the Managing Director's office and provide general administrative support to the Executive office.

Calendar Management – Manage and coordinate the Managing Director's dynamic calendar, scheduling appointments, meetings, and travel arrangements with meticulous attention to detail.

Travel Arrangements – Arrange and coordinate domestic and international travel, including flights, accommodations, and ground transportation.

Communication Management – Screen and manage incoming communications, including emails, phone calls, and correspondence, prioritizing and responding appropriately.

Stakeholder Management – Act as a liaison between the Managing Director and internal/external stakeholders, ensuring effective communication flow (oral and written) to and from the Executive Office, with the various stakeholders.

Meeting and Event Coordination – Organize executive meetings, conferences, and engagements, ensuring that these activities are seamlessly executed and professionally handled.

Document preparation – Prepare and organize materials for meetings, presentations, official correspondence, conferences, and publications, including agendas, briefs, reports, speeches and presentations.

Monitoring and Tracking activities – Coordinate and track progress with relevant departments implementing assignments and activities emanating from engagements with the Executive Office and Organization's Departments.

Filing and safe custody – Ensuring safe custody of documents and information for both confidentiality and ease of retrieval.

Supervisory support – Supervise and manage administrative and support staff in the Managing Director's office.

Role: Senior Executive Assistant

Number of Openings: 1

Skills:

  • Organizational Skills
  • Interpersonal Skills
  • Problem Solving
  • Collaboration
  • Microsoft Office
  • Communications

Industries:

  • Human Resources

Job Function: Others

Experience: 0 To 3 Years

Locations:

  • Nairobi, Nairobi Area, Kenya

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