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Executive Assistant

2 weeks ago

Nairobi, Nairobi Area, Kenya Conservation International Full time $40,000 - $80,000 per year
RESPONSIBILITIES
  • Assist executives on all administrative matters.
  • Screen incoming correspondence, calls, and requests, and determine priority and appropriate disposition. Ensure that critical and sensitive information flows to executives in a timely manner. Develop appropriate follow-up procedures.
  • Responsible for electronic calendar management, requiring interaction with both internal and external executives/their assistants as well as consultants, partners, and donors to coordinate a variety of complex executive meetings.
  • Manage executives' business and travel calendars. Coordinate activities with others as appropriate.
  • Act as the point of contact person for various partners; work in liaison with other EAs to respond to cross-cutting inquiries while observing appropriate protocols.
  • Act as a liaison with other departments and others within and outside of CI.
  • Prepare correspondence, memos, presentations, and other communications material.
  • Develop effective follow-up mechanisms with management to ensure action points are documented and completed with reminders where necessary.
  • Prepare payment requests, travel reimbursements, and other related financial transactions.
  • Maintain administrative files.
  • Mentor and support other Personal Assistants, where relevant.
  • Provide additional administrative or operational support as directed
  • Other duties as assigned by the supervisor.
Additional Responsibilities
  • Does not directly supervise staff but assists peers and helps direct the work of interns, temporary employees, contractors, or volunteers.
  • Can initiate payment requests or similar transactions as directly approved by the supervisor.
WORKING CONDITIONS
  • Guidance on flexible work arrangements will be shared during the interview process.
QUALIFICATIONSRequired
  • Bachelor's degree equivalent combination of education and experience in Business Management/Administration or a relevant field.
  • 4 to 6 years of relevant experience.
  • Solid knowledge of Windows and MS applications: Excel, Word, PowerPoint, and Outlook.
  • Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively.
  • Ability to self-motivate and self-direct.
  • Positive attitude and strong orientation toward teamwork.
  • Excellent written and verbal communication skills.
  • Ability to write reports.
  • Demonstrate high levels of integrity and professionalism.
  • Passion for environmental conservation.

Conservation International