Executive Assistant

5 days ago

Nairobi, Nairobi Area, Kenya Conservation International Full time $40,000 - $60,000 per year


POSITION SUMMARY - This position is based in Nairobi, Kenya

Responsibilities
  • Assist executives on all administrative matters.
  • Screen incoming correspondence, calls, and requests, and determine priority and appropriate disposition. Ensure that critical and sensitive information flows to executives in a timely manner. Develop appropriate follow-up procedures.
  • Responsible for electronic calendar management, requiring interaction with both internal and external executives/their assistants as well as consultants, partners, and donors to coordinate a variety of complex executive meetings.
  • Manage executives' business and travel calendars. Coordinate activities with others as appropriate.
  • Act as the point of contact person for various partners; work in liaison with other EAs to respond to cross-cutting inquiries while observing appropriate protocols.
  • Act as a liaison with other departments and others within and outside of CI.
  • Prepare correspondence, memos, presentations, and other communications material.
  • Develop effective follow-up mechanisms with management to ensure action points are documented and completed with reminders where necessary.
  • Prepare payment requests, travel reimbursements, and other related financial transactions.
  • Maintain administrative files.
  • Mentor and support other Personal Assistants, where relevant.
  • Provide additional administrative or operational support as directed
  • Other duties as assigned by the supervisor.

Additional Responsibilities
  • Does not directly supervise staff but assists peers and helps direct the work of interns, temporary employees, contractors, or volunteers.
  • Can initiate payment requests or similar transactions as directly approved by the supervisor.

WORKING CONDITIONS
  • Guidance on flexible work arrangements will be shared during the interview process.

Qualifications

Required
  • Bachelor's degree equivalent combination of education and experience in Business Management/Administration or a relevant field.
  • 4 to 6 years of relevant experience.
  • Solid knowledge of Windows and MS applications: Excel, Word, PowerPoint, and Outlook.
  • Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively.
  • Ability to self-motivate and self-direct.
  • Positive attitude and strong orientation toward teamwork.
  • Excellent written and verbal communication skills.
  • Ability to write reports.
  • Demonstrate high levels of integrity and professionalism.
  • Passion for environmental conservation.

To apply for this position please submit a resume and cover letter.

Application Deadline: July 14, :49PM EST)

See all Conservation International Career Opportunities HERE

Conservation International is committed to providing equal employment opportunities to all individuals. We believe in hiring based on merit and qualifications, ensuring a fair and inclusive hiring process for everyone.

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