Shipping Exports Manager

1 day ago

Nairobi, Nairobi Area, Kenya Career Directions Limited (CDL) Full time 1,200,000 - 2,400,000 per year
POSITION TITLE: Shipping Exports Manager
FUNCTION/DEPARTMENT:Sea Export
REPORTS TO:Manager – Sea freight & Road – Local Imports & Exports
DIRECT REPORTS /SUPERVISES: IFFOS-Declaration Team leader, IFFOS -Shipping Liaison, IFFOS – Operations.
JOB PURPOSE: Organise and lead the day-to-day operations of Sea Exports out of Kenya

Working relationships:
INTERNAL

• Middle-Office operations Supervisors  (Sea, Land)

• Risk Manager: customs, disbursement control, demurrages & container detention

• Statistics Officer/ SuperU

• Archives

• Front Office

• Back Office : Finance, QHSE, Human Resource, Legal, Insurance, MIS

EXTERNAL

• Clients

• Suppliers

• Professional associations

• Government agencies

• Shipping lines

Key Responsibilities

1. Manage the teams handling Sea Export out of Kenya.

• Keep the team informed of the changes/evolutions & communicate the necessary internal alignments, objectives (objectives given by top management)

• Evaluate the subordinates performance

• develop the skills of the employees

• Implement good conditions (procedure) of the case transfer in case of organization changes within the team.

• Ensure the new incoming staff policy is in place as well the training.

• Define and control absences.

2. Build the MO organization, expertise, the means and ensure the standard process are in place

• Ensure the organization, the expertise and the means are in line with the objectives given by the Manager

• Regularly review the Standard Operating Procedure (SOP) and ensure alignment to serve customers.

• Control the implementation of the SOP by MO team, Quality audit (internal and external) and by continually monitoring it against the approved action plan.

3. Coordinate & Monitor  Operations

• Monitor the quality of service provided to the clients (internal as well external) and take appropriate action to achieve the service the clients are paying for. 

4. Control and Manage the risks

• Ensure the risk control framework (process, team, training…) is in place.

• Implement all actions to ensure minimal extra/ additional charge exposure

• Ensure our agreed contractual KPIs with the clients and internal KPIs are met

• Implement all actions to ensure minimal disbursements exposure (compliance classification procedures, application of proper billing and expenses posting to the files...) and manage the risk (focus on debit).

• Assist the customer disputes process in coordination with the Front Office and Back Office (Legal, Insurance) and implement actions to neutralize the repetition of root causes.

• Ensure the proper insurance cover, of our services including our own means or contracted, is in place with the Back-Office support (Insurance).

5.Inform Management

• Identify critical customers (cargo nature, volumes, financial position, key account ...) and put in place the conditions for a specific operations monitoring as appropriate.

• Collect the information relating to risks Operation (including customs issues) and provide a monthly summary to the Manager.

• Prepare and communicate a monthly report to the Manager  regarding the performance of the department and the outlook for coming months, taking into account market forces (customers, competitors ...)

RequirementsQualifications

• Business Degree

• Diploma in Clearing & Freight Forwarding or related field

Experience

• 5 years in a busy C & F company handling Sea Export & 1 year in a managerial role

Personal Attributes

• Pro-active

• Meticulous

• Integrity

• Team Player

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