Video Consultant

Terms of Reference (TOR)

Video Consultant – Introduction Video for the Partnership for Forests (P4F) East Africa Phase II Programme

• Background Partnerships for Forests (P4F) funded by the UK Foreign, Commonwealth and Development Office (FCDO) supports long-term growth and transformational change across tropical forest landscapes. Building on the success of P4F Phase I (2015 to 2024), Phase II will focus on driving investment into forest-friendly businesses, that support livelihoods, protect and restore forests, and ensure value flows back to forest-based communities and smallholder farmers. It will also work to create the right conditions for these businesses to thrive – by shaping policies, mobilising capital, strengthening local governance and growing demand for sustainable products.

In East Africa, the programme focuses on developing, financing, and scaling forest commodity and restorative value chains—including timber, bamboo, coffee, honey, spices, and cocoa—as sustainable alternatives to deforestation across Ethiopia, Kenya, Uganda, Tanzania, and Madagascar.

To enhance the visibility of the programme in East Africa, we will produce a high-impact introductory video that communicates the programme's vision, strategic priorities, and impact to date. The video will be used across digital platforms, stakeholder briefings, and donor engagements.

• Purpose of the Consultancy

P4F East Africa Seeks To Engage a Professional Video Production Consultant Or Firm To Shoot, Edit, And Deliver Two Versions Of The Introductory Video

Short reels for social media promotion and presentations (3 reels, 60–90 seconds each)

A long version (5-7 minutes) for YouTube, stakeholder briefings, and donor engagement.

The video should effectively communicate the programme's objectives, impact pathways, and opportunities for stakeholder engagement, while inspiring collaboration among partners across the region.

• Scope of Work

The Consultant Will Be Responsible For
Pre-production

• Review P4F East Africa strategy and communication plan to understand the programme narrative.
• Develop a creative concept, script outline and storyboards for both the short and long versions of the films in collaboration with the P4F East Africa communications and stakeholder engagement senior officer (EA CSE Officer).
• Prepare a production schedule and shot list.
• Identify filming locations (likely Nairobi and potentially field sites in Kenya).

Production

• Ensure that all necessary filming permissions are obtained in advance—particularly for private or sensitive locations—and that informed consent is secured from all individuals featured in the video, in line with P4F's communications and safeguarding policy, with guidance available from the EA CSE Officer.
• Conduct on-site filming, including team interviews, pipeline partners from Phase I and b-roll footage.
• Provide all necessary filming equipment (camera, lighting, sound).
• Capture footage that reflects P4F's thematic areas — sustainable forestry, nature-based enterprises, and community impact to be used as cut-aways.

Post-production

• Edit both short and long versions of the video into engaging videos with professional-grade visuals, transitions, and audio.
• Integrate background music, subtitles, and branded graphics where needed.
• Ensure all outputs align with P4F's visual identity and tone.
• Deliver final video formats in high-resolution formats suitable for publishing on the P4F website, short-form versions optimised for LinkedIn, and a longer version tailored for YouTube.
• Key Outputs

Long film (5–7 minutes)
A comprehensive video introducing P4F East Africa Phase II, structured to cover:

• What is P4F East Africa Phase II?
• Key successes from Phase I and how they are being scaled in Phase II.
• Focus value chains and strategic sectors for Phase II.
• Phase II objectives, impact pathways, and strategic pillars.
• Target stakeholders (e.g., incubators, anchor firms, SMEs, corporates, private sector actors) and how they can engage with the programme and submit ideas.
• Showcase of businesses we have supported or plan to support, to highlight the programme's impact and bring the story to life.
• What success will look like for the programme (e.g., private capital mobilised, hectares of forest conserved/restored, forest-positive businesses supported, improved livelihoods for smallholder farmers).

Short Reels
for Social Media Promotion (3 reels, 60–90 seconds each)

• Summary reel A fast-paced, visually engaging summary of the long film, briefly answering all key questions and introducing the programme's purpose and impact.
• Call-to-Action (CTA) reel Focused on Phase II objectives, impact pathways, and strategic focus areas. Clearly outlines how stakeholders can engage with the programme and submit ideas.
• What success will look like Highlights what success will look like for P4F East Africa Phase II. Highlight projected outcomes such as private capital mobilised, hectares of forest restored, investment towards forest-friendly businesses, and improved livelihoods for smallholder farmers. Showcase of businesses we have supported or plan to support with a strong call to action for potential pipeline to submit their ideas.
• Duration and Timeline

The consultancy will run from December 1st 2025 to January 31st 2026, with the following indicative schedule:

Milestone
Deliverable
Timeline
Inception meeting & concept development Inception report and storyboard Week 1–2

Filming & production Raw footage captured

Week 3–4

First cut of video shared Draft versions submitted for review Week 5–6

Final versions submitted

• Up to four rounds of edits based on feedback.
• Edited and approved videos (3-short + 1- long)
• Final export in multiple formats (web, HD, social media).

By 31 January 2026

Launch Screening during stakeholder workshop February 2026

• Qualifications and Experience The ideal video/film consultant (individual or firm) should demonstrate the following qualifications and experience:
• A degree or diploma in film production, multimedia, communications, or a related field.
• At least 5 years of professional experience in video production, including filming, editing, and post-production.
• Demonstrated experience producing high-quality short documentaries, films and promotional videos for the development, NGO, or environmental sectors, with a strong understanding of how to communicate impact, vision, and stakeholder engagement.
• Proficiency in using professional-grade equipment for filming, lighting, and sound.
• Advanced skills in video editing software (e.g., Adobe Premiere Pro, Final Cut Pro, DaVinci Resolve).
• Ability to incorporate motion graphics, animations, voice-over, and background music to enhance storytelling.
• A strong creative portfolio demonstrating storytelling and visual communication skills.
• Familiarity with themes such as sustainable development, climate action, forest conservation, and inclusive business models is highly desirable.
• Ability to conceptualise and communicate complex development ideas in a simple, visually compelling way.
• Self-driven and highly organised, with the ability to manage production schedules independently.
• Excellent interpersonal skills and experience working collaboratively with communications teams, stakeholders, and interview subjects.
• Excellent communication and time management skills.
• Reporting and Coordination The consultant will report directly to the P4F East Africa Communications and Stakeholder Engagement Senior Officer. Regular check-ins will be held to review progress and incorporate feedback.
• Budget and Payment Schedule The consultant should propose a detailed, itemised budget covering all costs, including:

Pre-production (planning, scripting)

Filming (crew, equipment, lighting, sound, etc)

Post-production (e.g., editing, graphics, subtitles)

Revisions and final delivery

Travel costs to shooting sites and any other expenses

Payment Will Be Made In Three Instalments
30% upon approval of inception report and storyboard

40% upon submission of the first draft video

30% upon delivery and acceptance of final videos and raw footage

(Estimated total budget: GBP , inclusive of all taxes and expenses)

• Application Process

Interested Consultants Or Firms Are Invited To Submit
A brief technical proposal outlining understanding of the assignment, approach, and timelines.

Financial proposal (itemised budget in GBP).

Portfolio with at least three examples of relevant past work.

CV(s) of key team member(s).

Please submit your application by
7 November 2025.