Executive Assistant

6 days ago

Nairobi, Nairobi Area, Kenya Bridge Talent Management Full time $30,000 - $60,000 per year
About This Role

The Executive Assistant to multiple members of the C-Suite provides high-level administrative and operational support to executive leadership, including the Chief Executive Officer. This role demands a proactive, detail-oriented, and highly organized individual capable of managing diverse responsibilities in a fast-paced environment. The ideal candidate will possess excellent communication skills, handle sensitive information with discretion, and serve as a professional representative of the executive office.

Key Responsibilities
​
Administrative Support

  • Manage complex calendars, appointments, and travel arrangements for C-Suite executives.

  • Draft, proofread, and edit correspondence, presentations, reports, and other communications.

  • Handle email management, including prioritization, response, and follow-up.

  • Maintain well-organized filing systems—both electronic and physical.

  • Prepare and process expense reports, invoices, and related documentation.

Meeting & Event Coordination

  • Schedule and coordinate executive meetings, internal and external appointments, and virtual calls.

  • Prepare agendas, take detailed minutes, and track follow-up items.

  • Assist in planning and executing board meetings, company-wide events, and retreats.

Project & Task Management

  • Support the execution of key strategic and operational projects.

  • Track progress on deliverables and ensure deadlines are met.

  • Conduct research and compile information to support executive decision-making.

Stakeholder & Relationship Management

  • Serve as the point of contact between executives and internal/external stakeholders.

  • Build and maintain strong working relationships with partners, clients, and team members.

  • Handle confidential matters with the utmost professionalism and discretion.

Operational & Personal Support

  • Coordinate with vendors, manage contracts, and oversee executive office logistics.

  • Provide occasional personal assistance to executives when required.

  • Anticipate executive needs and proactively address issues before they arise.

​

Requirements Required:

  • Bachelor's degree or equivalent professional experience.

  • Minimum of 5 years' experience in an Executive Assistant or similar senior administrative role.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and virtual meeting platforms (e.g., Zoom, Microsoft Teams).

  • Excellent written and verbal communication skills.

  • Exceptional organizational, time-management, and problem-solving abilities.

  • High level of integrity, discretion, and confidentiality.

  • Strong interpersonal skills and professional demeanor.

Preferred:

  • Experience in a high-growth or fast-paced organizational environment.

  • Project management experience or certification (e.g., PMP).

  • Familiarity with collaboration and productivity tools such as Slack, Asana, Trello, or Notion.



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