Executive Assistant

1 week ago

Nairobi, Nairobi Area, Kenya SnapStar Talent Full time 1,200,000 - 2,400,000 per year

Job Summary:

We are seeking a sharp, proactive, and highly organized Executive Assistant (EA) to support our Management team. This role requires someone who is tech-savvy, detail-oriented, and thrives in a fast-paced environment. If you're someone who excels with spreadsheets, keeps projects on track, and embraces feedback as a tool for growth, we want to hear from you.

Key Responsibilities:

  • Manage complex calendars, including scheduling meetings, appointments, and travel.
  • Handle daily correspondence, including emails, phone calls, and written communications; prioritize and draft responses as needed.
  • Assist in planning and executing corporate projects or initiatives that align with the CEO's priorities.
  • Act as a liaison between the executive's team and various departments, tracking progress, deadlines, and deliverables.
  • Serve as a primary point of contact between the executive, clients, partners, and internal teams.
  • Represent the executive in meetings and take minutes, capturing important action points for follow-up.
  • Handle sensitive and confidential information with discretion, ensuring the security of corporate data and privacy of the CEO
  • Oversee office management tasks and ensure the executive's working environment is functional, organized, and efficient.
  • Organize events, conferences, and other gatherings by coordinating logistics, venues, vendors, and schedules.
  • Conduct research and gather data to support decision-making, business analysis, and planning efforts.

Requirements & Skills:

  • Bachelor's degree in Business Administration, or related field
  • 3years of experience as a Executive Assistant supporting executives
  • Proficiency in
    Google Sheets
    and other Google Workspace tools.
  • Strong
    project management
    and organizational skills.
  • Tech-savvy, fast with computers, and able to learn new systems quickly.
  • Excellent written and verbal communication skills.
  • Experience in handling confidential information with discretion
  • Proactive, resourceful, and detail-oriented with strong problem-solving abilities.
  • Positive attitude with the ability to receive and apply feedback effectively.
  • Strong interpersonal skills and the ability to work independently with minimal supervision.

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