Technical Admin Assistant

16 hours ago

Karen ward Nairobi County, Kenya GoodHire Consultants Full time 900,000 - 1,200,000 per year

A dynamic and innovative interior decor firm specializing in creating bespoke residential and commercial spaces, delivering exceptional design solutions and a seamless client experience from concept to completion.

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Office Admin Assistant to join our growing team. The successful candidate will be instrumental in ensuring the smooth and efficient operation of our Karen office, providing comprehensive administrative support to the projects team and management. This role is perfect for someone who thrives in a fast-paced environment and has a passion for supporting creative endeavors.

Key Responsibilities

Administrative Support

  • Manage and organize office files, documents, and records (both physical and digital).

  • Handle incoming and outgoing correspondence, including emails, calls, and mail.

  • Schedule and coordinate meetings, appointments, and project timelines.

  • Prepare and edit documents, presentations, and reports.

  • Maintain office supplies inventory and place orders as needed.

  • Assist with data entry and maintaining client databases.

Project Support

  • Assist in preparing project invoices, presentations, contracts and invoices.

  • Coordinate logistics for site visits, client pitches and material deliveries.

  • Maintain an organized system for project-related documentation, including material samples and supplier information.

  • Support the design team with research, sourcing, and procurement of decor items and materials.

Client and Vendor Relations

  • Act as the first point of contact for clients and visitors, providing a welcoming and professional experience.

  • Assist in managing vendor relationships, including scheduling meetings and follow-ups.

  • Handle client inquiries and direct them to the appropriate team member.

Office Management

  • Ensure the office environment is tidy, organized, and presentable at all times.

  • Oversee basic office equipment maintenance and liaise with service providers.

  • Assist with general errands and logistical tasks as required.

Qualifications

Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.

Proven experience (2+ years) in an administrative or office support role, preferably within the technical (interior design, architecture, or construction industry).

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.

Familiarity with basic accounting software or CRM systems is a plus.

Application Email

Submit resume and a cover letter to

  • The ideal applicant should be based within Kikuyu/Karen/Ngong Areas for ease of commute.

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