Bookkeeper / Accounts Assistant

Role OverviewWe are seeking a detail-oriented and reliable Bookkeeper / Accounts Assistantto support the financial and operational administration of our business and associated operations.This role focuses on transaction recording, payroll support, contractor payment validation, and financial data organisation to enable accurate accounting, timely payments, and informed financial analysis by the Company's Accountant.Key Responsibilities1. Bookkeeping & Financial Records ManagementRecord and maintain accurate financial transactions within the Company's accounting system.Review bank statements and categorise income and expenses accurately to support financial reporting and analysis.Ensure financial records are complete, organised, and up to date for review by the external Accountant.Assist with reconciliation of bank accounts, supplier payments, and operational expenses.2. Contractor Payroll & Payment SupportReview system-generated, geo-tagged and time-stamped job completion records submitted by contractors to validate hours worked per job card.Compile and maintain daily summaries of verified contractor work hours to support accurate fortnightly invoicing.Prepare contractor work summaries and payment schedules to be shared with contractors for invoice generation.Assist with reviewing contractor invoices against verified work records before payment processing.Maintain clear and auditable payroll support records to reduce disputes and ensure transparency.3. Operational Financial SupportSupport preparation of payment schedules for contractors, suppliers, and service providers.Assist with tracking operational costs such as fuel, tolls, consumables, and site-related expenses.Maintain cost records to support business performance monitoring and budgeting.Flag discrepancies, missing records, or inconsistencies for review by management or the Accountant.4. Historical Transaction Review & CategorisationReview historical bank statements and apply appropriate labels to transactions for proper financial classification.Support clean-up and organisation of prior financial data to improve reporting accuracy.Ensure records are structured in a way that enables deeper accounting review, compliance checks, and tax analysis by the Company's Accountant.5. Reporting & DocumentationMaintain updated bookkeeping and payroll support records on a daily basis to ensure timely and accurate reporting.Prepare clear weekly or fortnightly summaries highlighting:Completed bookkeeping tasksContractor payment statusOutstanding items or discrepanciesEnsure all documentation is properly filed and accessible for audit or review.6. Systems & Data ManagementUse designated accounting and operational systems (e.g., Xero or equivalent) accurately and consistently.Handle financial and contractor data with confidentiality and professionalism.Follow company data protection and access protocols when handling sensitive information.Key Skills & CompetenciesStrong attention to detail and accuracyGood understanding of bookkeeping and basic accounting principlesComfortable working with financial systems and spreadsheetsAbility to interpret system-generated data (timestamps, job records, summaries)Organised, methodical, and reliableClear written communication for reporting and documentationAbility to work independently while collaborating with management and external accountantsQualifications & ExperienceDiploma or Certificate in Accounting, Finance, Business Administration, or a related fieldPrior experience in bookkeeping, accounts assistance, or payroll support is an advantageExperience supporting contractor-based or service businesses is an added advantageFamiliarity with accounting software (e.g., Xero, QuickBooks) is desirableWorking RelationshipReports operationally to the Company's management team for coordinationWorks closely with the Accountant for accounting review and complianceSupports both administrative and financial processes across the businessWhy This Role MattersThis role is critical in ensuring:Accurate and timely contractor paymentsClean, well-organised financial recordsReduced disputes and payment errorsStrong financial visibility for better business decision-makingReady to kickstart your career in accounting? Apply Now ~>