Admin Assistant, Department of Anaesthesia

2 weeks ago

Nairobi, Nairobi Area, Kenya Aga Khan University Full time 30,000 - 60,000 per year

    Administrative Assistant, 3 months fixed term contract

Department: Department of Anaesthesia

Entity: Medical College

Location:     Nairobi, Kenya

Introduction

Established in 2004, the Aga Khan University Medical College in East Africa seeks to provide high quality education for health professional leaders who will then go on to become reputable specialists generating a positive and lasting impact in the lives of their patients and in the communities they serve. Our goal is to produce health professional leaders through our unique training programmed, building strong research programmes, supporting best practice in the delivery of health services, and contributing to the broader community through strategic partnerships regionally and globally.

The Department of Anaesthesia provides a full range of services related to the subspecialties in Anaesthesiology and aims to provide a very high standard of care to our patients within a group practice model that provides a lot of support to each individual anaesthesiologist.

Job Summary

To provide efficient administrative support services to the Chair, Vice-Chair, Program Director and Faculty and manage the entire Department of Anaesthesia by assisting in general administrative activities as and when required.

Responsibilities

  • Manage the day-to-day running of activities/calendar for the Chair and Vice Chair.

  • Coordinate Chair and Vice Chair's travel and accommodation and ensure transportation is provided.

  • Ensure appraisal reviews are completed for both full-time, private and administrative staff.

  • Liaise with HR for recruitment and onboarding of new staff, annual/conference leave and training of faculty and staff.

  • Communicate written and verbal matters appropriately by receiving and arranging essential mail in order of priority for action and process responses.

  • Communicate written and verbal matters appropriately, checking deadlines on incoming requests and putting preliminary work in place.

  • Provide Academic Support to Faculty by organizing, coordinating and collaborating all activities and functions of the associated faculty members.

  • Participate in the organization of seminars, workshops, retreats, and training sessions and perform a supporting role during the sessions.

  • Ensure approval and follow-up training forms for faculty before submission.

  • Arrange for travel and accommodation (both local and international) by liaising with the travel and housing department.

  • Ensure regular fuel/entertainment and other expenses according to Chair's entitlement are claimed and reimbursement received.

  • Routinely re-order department supplies.

  • Ensure a weekly supply of food and beverage and office supplies as per the needs of the department.

  • Complete any other duties assigned by both Chair and Vice Chairperson.

Requirements

Applicants should

  • Diploma or bachelor's degree in business and office management

  • Diploma in Secretarial Studies

  • Finance and Admin Assistant

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Kenya Red Cross Society Full time 1,200,000 - 3,600,000 per year

    Switch Media Limited (fully owned by the Kenya Red Cross Society) is an innovative institution committed to nurturing media excellence as well as inspiring and educating youths in Africa.We are currently seeking qualified individuals for the position of Finance and Admin Assistant to join our team.Key Responsibilities:Assist in managing accounting procedures...

  • Copyright Assistant, Library Department

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Aga Khan University Full time 30,000 - 60,000 per year

    Copyright & Digital Scholarship AssistantDepartmentLibraryEntityAga Khan University, KenyaLocationNairobi, KenyaIntroductionChartered in 1983, Aga Khan University (AKU) is a private, autonomous, and self-governing international university, with 13 teaching sites in 6 countries over three continents ). An integral part of the Aga Khan Development Network ),...

  • Personal Assistant

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Tokyo Select Kenya Full time $40,000 - $60,000 per year

    Tokyo Select, a premium vehicle importation and sales brand in Nairobi, is looking for aPersonal Assistantwith a background insocial media management.You'll work closely with the Founder to handle day-to-day operations, scheduling, and communication — while also assisting in content planning and posting across different social media platforms.What You'll...

  • Assistant Librarian, Library Department

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Aga Khan University Full time 30,000 - 60,000 per year

    Assistant LibrarianDepartmentLibraryEntityAga Khan University, KenyaLocationNairobi, KenyaIntroductionChartered in 1983, Aga Khan University (AKU) is a private, autonomous, and self-governing international university, with 13 teaching sites in 6 countries over three continents ). An integral part of the Aga Khan Development Network ), AKU provides higher...

  • HR Assistant

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Watu Full time 30,000 - 60,000 per year

    Job Summary:HR Assistant is an important role in Watu, which is responsible for providing support to teams in HR related activities and tasks, ensuring compliance with company policies and labor laws, and supporting organizational goals. The role focuses on recruiting, onboarding, employee relations, benefits administration, training, and performance...

  • Human Resources Officer

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Maids of Honour Africa Full time 900,000 - 1,200,000 per year

    Recruit and onboard domestic service providers and internal staff. Conduct background checks and verification of service providers. Prepare and manage contracts, offer letters, and documentation. Maintain staff and service provider databases on our digital platform. Coordinate training sessions, interviews, and follow-ups after placements. Handle daily...

  • Operations Assistant

    1 week ago

    Nairobi, Nairobi Area, Kenya Horizon Full time 40,000 - 60,000 per year

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role for an Operations Assistant located in Nairobi. The Operations Assistant will be responsible for supporting daily operations, managing customer service interactions, and coordinating with various departments to ensure operational efficiency. The role...

  • Audit Assistant

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Ideon Limited Full time 30,000 - 60,000 per year

    Job Title: Audit AssistantDepartment:Internal AuditReports To:Audit ManagerLocation:NairobiExperience Required:1–2 years in a financial institutionKey Responsibilities:Assist in planning and executing internal audit engagements.Perform risk assessments and evaluate internal controls.Collect, analyse, and examine records to ensure compliance with internal...

  • HR Assistant

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Youth Impact Labs East Africa Full time $40,000 - $60,000 per year

    Position DescriptionLocation Nairobi, KenyaPosition Status Full-time, Exempt, RegularSalary Level Director LevelCurrent Team Member New PositionAbout Mercy CorpsMercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold...

  • KE-Driver (National)

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Church World Service Full time $30,000 - $40,000 per year

    Position TitleDriverReports ToSenior Property OfficerDivisionCWS KenyaDepartmentAdministrationTeamKenyaJob Location:Nairobi, KenyaGrade LevelGrade 2, Technician, NationalPrimary PurposeThis position is primarily responsible for providing logistical support and driving for CWS field staffand visitors when necessaryKey RelationshipsInternal to CWSCWS Admin and...