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Senior Human Resources Assistant at

4 months ago

Nairobi, Nairobi Area, Kenya United Nations Environment Programme (UNEP) Full time

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.

Responsibilities

Recruitment and staff selection:
Assists with forecasting and identifying vacancies, preparing job openings, reviewing and screening of candidates.
Assists in conducting preliminary reviews, prepares and submits recruitment cases to Central Review Bodies.
Participates in the selection of candidates, including conducting roster searches for applicants,

Horizon database for downsized staff and identifying short-lists of candidates, evaluating and generating personal history profiles of candidates, screening matrix, gender and geographic data for HR Officer and internal clearance procedures.

Assists in the filling of posts for all categories, monitoring status of job openings and following-up for completion of recruitment in line with mandated KPIs and ensuring closure of job openings in Inspira upon completion of selection.

Assists in resolving complex HR related issues and problems by conducting necessary research and fact finding, and preparing drafts and related documentation for review by the supervisor.

Prepares recruitment status reports for use by management.

Classification:
Assists in reviewing and processing requests for classification.
Provides advice and answers general queries on classification procedures and processes. Assists in providing documentation and background materials relating to classification appeals.

General:
Supervises the maintenance of automated databases and the centralized reference and filing systems.
Undertakes research on a range of HR related issues and prepares notes/reports.
Conducts research on precedents, policy rulings and procedures.
Supervises compilation and preparation of statistical reports on HR related issues.
Assists in the preparation of information circulars for HR related issues.

Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval, a variety of correspondence and other communications.

Performs budget preparation input monitoring and sets up and maintains files/records (electronic and paper) monitors deadlines.
Prepares written response to queries concerning HR related matters.
Trains and provides supervision to new and lower-level staff in the unit.

Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Assists with visualizations and updating information material such as web pages or brochures.
Performs other related duties as required.

Requirements
Competencies

PROFESSIONALISM:

Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting.

The ability to perform analysis, modeling and interpretation of data in support of decision-making. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps.

Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.


PLANNING AND ORGANIZING:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.


CLIENT ORIENTATION:

Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Supplemental training in human resources, administration or related area is desirable.
Bachelor's degree in human resources, business administration and other related area is desirable.

Work Experience

A minimum of ten (10) years of progressively responsible experience in human resources management, administrative services or related area is required.

The minimum years of relevant experience is reduced to eight (8) for candidates who possess a first-level university degree or higher.

Experience in the application of Human Resource Management Systems, such as PeopleSoft, Enterprise Resources Planning (ERP) or related system is required.

Experience in processing of non-staff and short-term contracts is required.
Work experience in recruitment and selection tool such as Inspira or similar systems is desirable.
A minimum of one (1) year or more of experience in data analytics or related area is desirable.