Human Resources Assistant at

2 months ago

Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the programmes of administration, conference services and public information and provides security and safety services for United Nations staff and facilities in the United Nations Office at Nairobi.

Responsibilities

Carries out onboarding processes of selected candidates and processes personnel action (PA).

Issues Letters of Appointment and conducts orientation training; monitors contract expiration dates, processes requests and actions contract extensions; conducts eligibility review of staff for contract conversation.

Processes temporary and permanent staff movements and related administrative actions including those related to inter-agency agreements.
Processes staff benefits and entitlements.
Processes off-boarding and related separation personnel actions.
Reviews and prepares submission of documentation to the Pension fund relating to enrollment, award for disability benefit.
Advises staff on entitlements and benefits, processes them in the system.
Maintains family status of staff members and administers respective dependency entitlements.

Reviews and approves time and attendance requests (maternity leave, paternity leave, certifies sick leave, special leave without pay (SLWOP); Rest and Recuperation (R&R) etc.

Monitors implementation and compliance with existing regulations through review of personnel actions processed in Enterprise Resource Planning (ERP) systems, monitors
Enterprise Core Component (ECC) reports and staffing tables for a variety of human resources activities.

Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Assists with visualizations and updating information material such as web pages or brochures.
Ensures that requirements and background information used for data analysis are documented. Performs other relevant duties as required.

Requriements
Competencies

PROFESSIONALISM:
Ability to apply knowledge of various United Nations administrative and human resources rules and regulations in work situations. Ability to perform a broad range of administrative/personnel actions, entitlements and benefits. Ability to identify issues, apply good judgment and formulate opinions/recommendations and conclusions. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps.

The ability to perform analysis, modeling and interpretation of data in support of decision-making Shows pride in work and in achievements.

Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations.

Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.


COMMUNICATION:
Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match audience. Demonstrates openness in sharing information and keeping people informed.

CLIENT ORIENTATION:

Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view.

Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

Completion of a high school diploma or equivalent is required.
Supplemental training and certification in Enterprise Resource Planning (ERP) systems is desirable.

Work Experience

A minimum of seven (7) years of progressively responsible experience in human resources management, administrative services or related area is required.

The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level University degree.

Experience in the application of Human Resources rules and regulations in an international organization operational environment is required.

Experience in administering a broad range of personnel actions, entitlements and benefits using Enterprise Resource Planning (ERP) systems is desirable.

Experience of serving clients in the area of staff administration of entitlements and benefits in the UN Common system or similar organization is desirable.

Work experience of one (1) year or more in data analytics or related area is desirable.

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