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Governance Assistant at

5 months ago

Nairobi, Nairobi Area, Kenya Clovers Management & Training Consultants Ltd Full time
Success in the staffing industry depends on one thing: placing the right person in the right position. How is this accomplished? By knowing one's clients and candidates Since 1978, Clovers Management & Training Consultants Ltd. has worked with thousands of businesses
Responsibilities
As the Governance Assistant you will provide professional, high quality, efficient, accurate, timely and comprehensive administrative and secretarial support in the operation of the Company Secretarial Department, which shall include (but not limited to):

Supporting the Company Secretary in taking minutes and keeping accurate minute records, arranging and scheduling of board/committee meetings, board sessions and annual general meetings.

Preparation, management, co-ordination and distribution of agendas, collating of meeting packs, meeting papers and other relevant documentation as required.

Supporting the Company Secretary in timely dissemination of Board papers, timely submission of regulatory reports/letters, timely statutory filings.

Assist the Company Secretary in review of governance documents, preparation of board papers, making of statutory declarations, maintaining and regularly monitoring the register of directors and secretary as well as the register of conflict of interests, ensuring the effective management of actions and matters arising from governance meetings and maintaining any associated action logs and planning for induction, training and development of directors.

Carrying out research and assist prepare Board advisories on governance matters.

Monitoring changes in relevant legislation and regulatory environment in the running of companies and keeping the relevant stakeholders up to date on all developments.

Assist with administrative requirements associated with the Board affairs.
Assist with arranging, developing and maintaining programmes of induction, recruitment and training for Directors.

Providing planning and logistical support to the Board, Board Committees, Annual General meetings and Board Strategy Sessions and coordinate meetings, trainings, workshops, and travel arrangements as needed.

Undertake any appropriate administrative or other general administrative support as required to support the Board and the Company Secretary including attending to and responding to routine queries and requests from the Board and stakeholders.

Qualifications/Requirements

A bachelor's degree or higher diploma
Professional qualification and certification as a company secretary.
Minimum of 4 years' relevant work experience.
Demonstrable knowledge of financial services regulatory environment and key regulatory guidelines

Broad range of experience in the financial services industry with a focus on corporate governance, company secretarial and regulatory compliance.

Demonstrable previous experience supporting functions such as legal, company secretary or Board, providing effective personal support at a senior level, in multiple time zones, balancing conflicting priorities and developing, supporting and maintaining relevant processes and systems
High level of integrity and professionalism

Skilled in interacting with senior leadership with sound knowledge and understanding of governance structures as well as a proven track record of working with a wide range of stakeholders.

Strong administrative and exemplary organisational skills, attention to detail (including proofing accuracy) and a positive, calm and solution oriented approach will be essential.

Ability to communicate effectively and confidently, orally and in writing, with stakeholders at all levels of seniority including external stakeholders.

Strength of character and personal presence to be able to influence senior management and operate effectively at senior levels both internally and externally.

Proven ability to analyse complex business issues and identify, design and implement effective practical recommendations.