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Grant Management Officer

3 months ago

Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

The Global Initiative Against Transnational Organized Crime (GI-TOC) is an independent civil society organization, headquartered in Geneva, Switzerland, with offices in Austria, South Africa, Colombia and Malta, and a globally dispersed Secretariat working in around 40 countries. GI-TOC comprises a network of more than 660 independent global and regional experts working on human rights, democracy, governance, and development issues where organized crime has become increasingly pertinent. GI-TOC provides a platform to promote greater debate and innovative approaches as the building blocks to an inclusive global strategy against organized crime. GI-TOC commissions and shares research globally; curates a robust resource library of 2,000 reports and tools specific to organized crime; and uses its convening power to unite both the private and public sectors against organized crime.

Job Summary

The Grant Management Officer will be responsible for the administrative management and oversight of a few of the organisation's projects/programmes to ensure successful planning, budget management, administration and reporting of the projects, in line with donor requirements.

Main responsibilities and specific tasks :

  • Interact with programme management team, finance and personnel department to ensure the smooth management of contracts and expenditure;

  • Work closely with team leaders and the administrative units to ensure projects/programmes run smoothly;

  • General administrative support in the form of drafting correspondence and assistance;

  • Financial and budget management tasks;

  • Supporting in ensuring the project processes are in line with donor and organisational financial requirements;

  • Facilitation of contracting procedures (including managing signing and invoicing processes, managing contract templates etc.).

    Requisite skills and experience :
    • Qualification in Business Administration/Project Management preferred

    • 2+ years of professional experience in administration or project management

    • Fluent in English and any other language is a plus

    • Knowledge of the latest Microsoft software especially MS Word and MS Excel

    • Good communications skills and a team player

    • Experience in budgeting and financial management

    • Ability to work effectively with colleagues that are remote, in different locations and time zones, with a strong client orientation and relationship building;

    • Strategic thinking and problem-solving abilities;

    • Ability to work in a fast-paced, dynamic environment and manage multiple workstreams.

    • Accuracy and attention to detail

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