Administrative Support Specialist

2 weeks ago


Nairobi, Nairobi Area, Kenya Nathan HR Human Resources Full time
Administrative Support Specialist Job Description

Location: Nairobi, Kenya

Job Type: Full Time

Job Overview:

We are seeking an organized and proactive Administrative Support Specialist to join our team at Nathan HR Human Resources.

Key Responsibilities:

  1. Office Management:
  • Manage office supplies inventory and place orders as needed.
  • Ensure the office environment is well-maintained.
  • Coordinate office maintenance and repair requests.
Administrative Tasks:
  • Answer and direct phone calls and other communications.
  • Schedule and coordinate meetings and travel arrangements.
  • Prepare and manage documents, reports, and presentations.
Data Entry and Records Management:
  • Maintain and update company records and databases.
  • Handle data entry tasks with accuracy and confidentiality.
  • Assist in the preparation and processing of invoices and expense reports.
Customer and Client Support:
  • Greet visitors and clients and provide a positive and professional experience.
  • Handle inquiries and provide information about the company and its services.
  • Assist with onboarding and orientation of new employees.
Event Coordination:
  • Organize company events and meetings, including logistics and catering.
  • Prepare materials and coordinate schedules for events.
Support to Executives and Teams:
  • Provide administrative support to senior management and other team members as needed.
  • Assist with project coordination and tracking progress.
Compliance and Confidentiality:
  • Ensure compliance with company policies and procedures.
  • Handle sensitive information with discretion and confidentiality.

Qualifications:

  • Education: High school diploma or equivalent; Associates or Bachelors degree in Business Administration or a related field preferred.
  • Experience: Minimum of 1 years of experience in an administrative support role.
  • Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
  • Organizational Skills: Strong organizational and multitasking abilities.
  • Communication Skills: Excellent verbal and written communication skills.
  • Attention to Detail: High level of accuracy and attention to detail.
  • Interpersonal Skills: Ability to interact professionally with employees, clients, and visitors.
  • Problem-Solving: Strong problem-solving skills and the ability to handle unexpected issues efficiently.


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