Administrative Assistant
2 weeks ago
Job Title: Administrative Support Specialist
Nathan HR Human Resources is seeking an experienced Administrative Support Specialist to support our team.
Key Responsibilities:
- Office Management:
- Manage office supplies inventory and place orders as needed.
- Ensure the office environment is organized and well-maintained.
- Coordinate office maintenance and repair requests.
Administrative Tasks:
- Answer and direct phone calls, emails, and other communications.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare and manage documents, reports, and presentations.
Data Entry and Records Management:
- Maintain and update company records, databases, and filing systems.
- Handle data entry tasks with accuracy and confidentiality.
- Assist in the preparation and processing of invoices and expense reports.
Customer and Client Support:
- Greet visitors and clients, and provide a positive and professional experience.
- Handle inquiries and provide information about the company and its services.
- Assist with onboarding and orientation of new employees.
Event Coordination:
- Organize company events, meetings, and conferences, including logistics and catering.
- Prepare materials and coordinate schedules for events.
Support to Executives and Teams:
- Provide administrative support to senior management and other team members as needed.
- Assist with project coordination and tracking progress.
Compliance and Confidentiality:
- Ensure compliance with company policies and procedures.
- Handle sensitive information with discretion and confidentiality.
Qualifications:
- Education: High school diploma or equivalent; Associates or Bachelors degree in Business Administration or a related field preferred.
- Experience: Minimum of 1 years of experience in an administrative support role.
- Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment (e.g., printers, scanners).
- Organizational Skills: Strong organizational and multitasking abilities.
- Communication Skills: Excellent verbal and written communication skills.
- Attention to Detail: High level of accuracy and attention to detail.
- Interpersonal Skills: Ability to interact professionally with employees, clients, and visitors.
- Problem-Solving: Strong problem-solving skills and the ability to handle unexpected issues efficiently.
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