Sales Documentation Coordinator

19 hours ago


Nairobi, Nairobi Area, Kenya Aminika Manpower ltd Full time
Job Overview

The Sales Documentation Coordinator plays a crucial role in the sales process at Aminika Manpower ltd. This position is responsible for managing sales documentation, preparing and processing booking forms and letters of offers/reservation agreements for customers, and maintaining an organized filing system for customer files and sales-related documentation.

The ideal candidate will have a strong background in sales administration, excellent organizational and communication skills, and proficiency in CRM software and Microsoft Office Suite.


Responsibilities
  • Manage sales documentation and contracts, ensuring accurate and timely preparation of all necessary documents.
  • Prepare and process booking forms and letters of offers/reservation agreements for customers.
  • Secure the necessary signatures from purchasers and provide the final signed copy.
  • Follow up with customers for all necessary documents, including identification, tax certificates, and proof of payment.
  • Update the customer and agents' database, ensuring accurate and current records of all interactions, purchases, and communications.
  • Track the availability of units and update availability lists regularly.

Skills and Qualifications

Associate's or bachelor's degree in business administration, sales, or related field (preferred).

Previous experience in sales administration or similar role Proficiency in CRM software Microsoft Office Suite skills.

Strong organizational and time management skills Excellent communication skills (written and verbal), Attention to detail Problem-solving skills, Data entry skills, Customer service skills, Adaptability.



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