Executive Assistant, Part-time

BRAC International (BI) is Hiring Join BRAC International to create opportunities for people to realise their potential.

Position:
Executive Assistant, Part-time

Job Location:
Nairobi, Kenya

About the Role:

The Executive Assistant will provide proactive administrative support, always exercising confidentiality and diplomacy to support the Regional Director. As the Executive Assistant you will contribute to various activities that optimize time efficiency including travel logistics, communication, coordination, diary management, and overall administrative tasks.

This is a part-time position expected to work 20 (FTE 50%) Hours per week, 3 days in the office per week, Monday to Friday.

Key Responsibilities:

• Calendar Management:
  Efficiently manage the RD's calendar, including scheduling appointments, coordinating meetings & events, and ensuring optimal time allocation to limit hours of meetings per day.
• Travel Coordination:
  Arrange the RD's international travel, accommodations, visas and logistics for business trips, conferences, and events, ensuring a smooth travel experience.
• Meeting Support:
  Organize and prepare materials for meetings, including agendas, presentations, and minutes. Attend meetings, including helping organise the quarterly Supervisory Board and biweekly Senior Management Team, when necessary, taking notes, writing minutes and ensuring follow-up actions are tracked.
• Document Preparation:
  Assist in creating, editing, and formatting documents, presentations, reports, and spreadsheets using Microsoft Office and other relevant software.
• Data Management:
  Maintain and organize databases, files, and records, ensuring accurate and accessible information.
• Confidentiality:
  Handle sensitive and confidential information with discretion and maintain a high level of professionalism in all interactions.
• Collaboration:
  Collaborate closely with cross-functional teams and departments in multiple countries to facilitate effective communication and coordination on behalf of relevant RD matters.
• Ad Hoc Tasks:
  Undertake additional tasks and responsibilities as directed by the Regional Director.

Safeguarding:

• Implement programme decisions keeping the safety and dignity of programme participants/clients at the center, mitigate safeguarding risks and contribute to a safe working environment where staff are respected and feel confident to voice concerns without fear of retaliation.
• Receive mandatory training on the safeguarding policies and reporting channels and have access to policies.
• Participate in discussions on the safeguarding agenda in monthly meetings and actively voice concerns without fear.
• Report safeguarding incidents witnessed or experiences to the Safeguarding department. For known cases, maintain neutrality, be sensitive and non-judgemental to victims/survivors, and cooperate with organisational investigations providing accurate information as needed.

Academic Qualifications:

• Bachelor's Degree from reputed university.

Required Skills, Competencies & Knowledge:

• Organizational & Administrative Excellence:
• Exceptional organizational and time management skills with the ability to prioritize effectively and meet deadlines in a fast-paced environment.
• Proven administrative skills with a focus on efficiency, accuracy, and attention to detail.
• Strong problem-solving abilities and a proactive approach to resolving problems
• Communication & Interpersonal Skills:
• Excellent written and verbal communication skills.
• Good note-taking and meeting summarization skills.
• High emotional intelligence with the ability to build and maintain strong relationships, foster trust, and navigate complex interpersonal dynamics.
• Ability to occasionally work remotely and independently
• Work Ethic & Approach:
• High attention to detail and accuracy in all work performed.
• Ability to multitask effectively and manage competing priorities.
• Quick learner with the ability to absorb information rapidly and take proactive action.
• Inquisitive and adaptable with a strong desire to learn and navigate the unique challenges of collaborating with SBI leadership.
• Technology Proficiency: Familiar with Google Workspace (Gmail, Calendar, Meet, Drive, Docs, Sheets, Slides), Microsoft 365 Suite (Word, Excel, PowerPoint, Outlook) and basic IT skills
• Discretion and Confidentiality: Ability to handle sensitive information with the utmost discretion

Experience Requirements:

• Minimum of 5-7 years of work experience in a corporate environment and at least 2 years of work as an Executive Assistant or in a similar role
• Experience working either in Africa or with counterparts in Africa is desirable

About BRAC International:

BRAC International (BI), a leading non-profit organisation, is on a mission to empower people and communities facing poverty, illiteracy, disease and social injustice. Our vision is a world free from exploitation and discrimination, where everyone has the opportunity to realise their potential. We design proven, scalable solutions that equip people with the support and confidence they need to achieve their potential.

BRAC was founded in Bangladesh in 1972 and over the last five decades has grown to become one of the world's largest non-governmental organisations (NGOs). It started the first international operation by venturing into Afghanistan in 2002, building on lessons from the work in Bangladesh to support a nation devastated by war. Born, proven and led in the Global South, BRAC International brings a unique Southern perspective and commitment to continuous learning, providing a depth of insight, experience and evidence to meet the needs of diverse communities with humility and courage across Asia and Africa. To learn more about BRAC International, please visit

Our Core Values:

Integrity:
We approach our work with honesty and integrity.

Innovation:
We innovate and iterate to improve our impact.

Inclusiveness:
We foster inclusion to reach those who need it most

Effectiveness:
We strive for effectiveness to better serve people in poverty

If you feel you are the right match for the above-mentioned position, please follow the application process to grab your dream opportunity

External candidates
send your updated resume mentioning the position name in the subject line to

Internal candidates
are recommended to apply with their latest Resume including all job assignments in detail and a cover letter mentioning core competence and career aspiration with BRAC PIN and email to

copying their immediate reporting manager.

Please mention the name of the position '
Executive Assistant, Part-time'
in the subject bar. This is a national position and only Kenyan nationals are encouraged to apply.

Application deadline: 7 September 2025

BRAC is committed to safeguarding children, young people and adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure include extensive background checks and disclosure of criminal records in order to ensure safeguarding to the fullest extent.

"BRAC International is an equal opportunities employer"