Stores Coordinator

We are Hiring

Position:
Stores Coordinator

Location:
Nairobi, Kenya

Department:
Stores

Job Overview:

We are looking for a detail oriented and organized Stores Coordinator to manage the day to day operations of our store and inventory system. The ideal candidate will ensure accurate stock levels, timely issuance of materials and efficient coordination between departments to support smooth operations.

Key Responsibilities

1.    Manage the receipt, storage and issuance of all incoming goods and materials for the company. Monitor inventory to maintain adequate supply of items.

2.    Conduct regular physical inventory counts and reconcile with stock records to ensure accuracy. Identify and report discrepancies, damages or expired items immediately.

3.    Implement and maintain a proper labelling and shelving system for efficient storage and retrieval.

4.    Inspect incoming deliveries against purchase orders and delivery notes for quantity, quality and accuracy.

5.    Issue materials and supplies to authorized personnel from various departments upon approved requisitions.

6.    Implement First In, First Out (FIFO) principles especially for perishable goods, to minimize spoilage and waste.

7.    Monitor stock levels to prevent stock outs and overstocking, initiating reorder processes as needed.

8.    Ensure the stores area is always clean, well-organized, secure and adheres to health and safety standards.

9.    Safely handle and store hazardous materials if any according to regulations.

10. Prepare regular stock reports including consumption rates, low stock alerts and expiry dates. Maintain appropriate records and prepare reports on various stores' activities as directed.

11. Ensure all stores' activities comply with the company's policies, procedures and ethical guidelines.

12. Assist in processing supplier invoices and liase with the finance department for timely payments. Generate Goods Received Notes (GRN) for all incoming supplies.

13. Coordinate and participate in the physical inventory of warehouse items, compiling inventory records and preparing reports, as needed, and organizing surplus property storage.

14. Compile order requests from various sources, ensuring compliance with specifications and determine the type and quantity of items to order.

15. Prepare purchase order requests and notify the purchasing team of order specifications.

16. Compile and complete inventory, ordering and receiving records and reviews reports for correctness.

17. Evaluate performance of materials ordered to ensure purchasing the most economical and durable products.

18. Direct and oversee the work of stores workers.

19. Assists supervisor in planning, assigning, and reviewing the work of warehouse workers, prioritizing the delivery schedule.

20. Assist in evaluating employee performance and provide input on performance appraisal.

21. Assess training needs of staff and assist supervisors in providing appropriate instruction and in providing initial orientation to new employees.

22. Assume responsibility for managing warehouse operations in the absence of the supervisor or assist in various aspects of the store management activities as directed.

23. Receive and log incoming freight shipments, including retrieving freight from other locations. Verify freight against invoice and purchase order, reporting any discrepancies.

24. Use loading and unloading equipment to store items in the warehouse, stock shelves and retrieve items from storage according to requests.

25. Fills orders from stock, rotates stock and delivers items to designated location according to schedule.

26. Obtains signature or receipt of items and complete necessary inventory records.

Skills & Competencies

·      Diploma in Supply Chain Management, Stores Management, Business.

·      Professional certification (KISM,CIPS Level 1 or 2) is a strong advantage.

·      Minimum of 2-3yrs of progressive experience in procurement and stores management preferably in a manufacturing environment.

·      Demonstrate experience with inventory management systems (manual/digital)

·      Exceptional organizational skills with meticulous attention to detail and accuracy in record keeping and inventory management.

·      Strong knowledge of stores operations and inventory management

·      Excellent organizational and multitasking abilities

·      Detail-oriented with a focus on accuracy in inventory management

·      Ability to work in a fast-paced environment and adapt to changing priorities

If you are passionate about Stores management and looking to make an impact in a growing organization, apply today

We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, gender, age, disability, or any other protected status."

Application Instructions
:

Interested and qualified candidates are invited to submit their cover letter and detailed CV to 

 clearly stating the job you are applying for in the Email subject not later than 
15
th
September 2025