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Procurement Officer at Chai Sacco Society

4 months ago

Nairobi, Kenya Chai Sacco Society Full time

Chai Sacco Society Limited was registered in 1973 to offer financial services to KTDA employees both at the factories and Head Office. In 1999, Front Office Service Activity (FOSA) was started and has evolved to a fully-fledged Deposit Taking Society

Purpose of the Job
Responsible for coordination of office operations, procurement and resources mobilization to facilitate effectiveness and efficiency
Duties and Responsibilities

Operational Roles and Responsibilities

Implementing office administrative and procurement procedures and policies at Chai Sacco as may be directed by the head of department
Supporting the HR and Admin Manager in overseeing the renewal of office licenses and relevant business licenses
Ensuring that office supplies and inventory are adequately replenished
Preparing requests for proposals/quotations and prepare comparison of various quotations
Maintaining procurement records and managing Society inventory
Preparing reports on procurement activities as per guidelines
Conducting research to ascertain best products and services in terms of best value, quality and deliver
Forecasting price trends
Attending internal meetings, taking minutes and following up on actionable areas
Other duties as specified in the public procurement and disposal law
Perform any other duties as may be assigned from time to time

Key Result Areas
The accountability areas are as follows:

Maintenance of sound Procurement and administration policies
Effective cost control
Effective utilization of resources

Job Specifications

Education

Bachelor’s degree in Purchasing and Supply or its equivalent from a recognized institution
Member of a recognized institute of purchasing and supply

Skills Required

Excellent planning and logistical skills
Strong analytical and problem-solving skills
Strong written and reporting skills
Ability to work under pressure, working accurately with attention to detail and meeting deadlines

Minimum Experience Required

Minimum 3 years relevant experience in application of procurement regulations