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Personal Assistant

5 months ago

Nairobi, Kenya Corporate Staffing Services Full time

Administration jobs in Kenya. Job Summary

The African Institute for Health and Development (AIHD) is seeking to recruit
a Personal Assistant to support the Head of the Vector Borne and Neglected Tropical Diseases Unit (VBNTDU), under the Accelerating Resilient Innovative and Sustainable Elimination of NTDs II (ARISE II) program. S/he will be based at the Vector Borne and Neglected Tropical Diseases Unit (VBNTDU) in the Ministry of Health (MoH). The officer will provide personalized administrative and secretarial support in a well-organized and timely manner. S/he will work on a one-to-one basis on a variety of tasks related to communication and the activities the Unit’s Head partakes.

Duties and responsibilities

Provide comprehensive administrative and organizational support to the Head VBNTDU. Maintain the calendar of events of the Head VBNTDU with timely reminders on pending and upcoming events, including but not limited to scheduling appointments, meetings, and events. Handle incoming and outgoing communication as and when directed by the Head, VBNTDU, including letters, memos, travel clearances and leave forms. Anticipate deadlines and proactively address time sensitive matters. Attend meetings and workshops as and when directed by the Head VBNTDU. Coordinate travel plans and prepare travel itineraries for the Head, ensuring all necessary arrangements are in place. Organize and manage the office space, including filing systems and office supplies. Prepare reports, speeches and presentations as required. Liaise with the M&E Officer for updates on planned activities, meetings, and workshops, ensuring adherence to set Ministry of Health requirements. Act as liaison between the Head and other VBNTDU staff members. Handle information with confidentiality and discretion and distribute it to relevant parties.

Qualifications and Skills

A Bachelor's Degree in a relevant field from a recognized university. Proven experience as a personal or executive assistant. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Proficiency in office software and technology. Discretion, integrity, and the ability to handle confidential information. Ability to work under pressure. Excellent computer skills (Word, Excel, PowerPoint etc).

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How to Apply:

Interested and qualified candidates are invited to submit their application
letter and detailed C.V. with addresses of three referees via email to info@aihdint.org and a copy to dkinagu@aihdint.org not later than 22nd April, 2024 by 1700hrs. Only shortlisted candidates will be contacted.