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Talent and Culture Coordinator

3 months ago


Nairobi, Kenya Accor Hotels Full time

JOB SUMMARY

QualificationsBachelor's Degree or Diploma in Human Resource Management required.Prior experience in administration or human resources essential.Advanced proficiency in Microsoft Office Suite.Exceptional communication and organizational skills.Creative thinker with experience utilizing digital communication tools.Demonstrated expertise in using various Applicant Tracking Systems (ATS).Strong interpersonal skills and proven problem-solving abilities.Highly responsible, dependable, and reliable.Ability to collaborate effectively as part of a team.Capable of maintaining focus on colleagues needs in a calm and courteous manner

RESPONSIBILITIES

Human Resources Administrative ResponsibilitiesEnsure all Colleagues files are up to date and current with required information as per HR standards. Conduct regular file audits and file checks to ensure files are updatedColleagues Requests: Ensure all Colleagues letter requests are attended to in a timely manner ensuring that requests are handled within 1-2 days of the request.Prepare and maintain HR department records.Assist the HR department in the day-to-day operation as required;Prioritize all phone calls and in-person external and internal visitors. Handle locker requests, name badges, Colleague letters, purchase requisitions and expense reports as necessary.Timely raise all purchase requisitions and follow up on delivery of items. Ensure to keep a tracker of the same to take note of timelines.Handle all office administration duties such as faxes, mail, phones, copying, office supplies.Assist and support Colleague events as appropriate, such as leadership meetings, Colleague receptions and annual events.Maintain a confidential filing system for Colleagues files, correspondence, policies and standardsMaintaining updated termination records for all terminated colleagues & ensuring historical date at all timeMaintain and communicate the HR monthly establishment reportIn charge of muster roll maintenance in liaison with other departments. Keep a current contact list for all ColleaguesWork closely with the Colleagues accommodation,  restaurant team  and transportation team to ensure smooth running of the sectionProvide monthly update of the accommodation list for Colleagues accommodationColleagues CommunicationCompose correspondence for the department, such as letters, etc. Support internal projects, tracking necessary actions and updating reports as progress is made.Ensure bulletin boards and electronic communication devices contain fresh, interesting, timely and accurate informationEnsure communication to all Colleagues is done in a timely mannerPrepare all documentation for disciplinary meetings and procedures, ensure all action items are recorded signed off and filed in Colleagues fileColleagues Recruitment and On and Off BoardingAssist in the recruiting function through the Talent Acquisition System and other recruiting tasks as requiredMaintain the administration of the Talent Acquisition processShortlist for future Leaders and Emerging Leader positions, share these with head of sections for further selectionSchedule all interviews for every level, Ensure interview pack is ready prior to interview, ensure attendees plus panel are aware, block off calendars for interviews,Provide candidate feedback post interviews within four days of interviewing Prepare engagement letters for review and approval by Talent and Culture ManagerEnsure swift on-boarding plan for new hires and interns and schedules for all new hires, ensure all files and documentation is collectedCollaborate with L&D manager and Clinician to ensure that all areas on boarding for new hires are catered to.Ensure swift off boarding process of ColleaguesHR Compliance and ReportingEnsure the department complies with all corporate, regional and hotel policies and procedures; and governmental regulations pertaining to all Colleagues.Manage the HRIS with accurate information and backup materials.Time and Attendance: ensure to provide monitor time and attendance reports highlighting outliersEnsure to collate and enter the write data of hotel reports on a monthly basis for submission and approval to Talent and Culture ManagerColleagues EngagementEngage in all Colleagues Engagement (EES) activities, work closely with the committees related to Colleagues initiatives including monthly recognition, Committee Meetings and Team GatheringsEnsure different modes of communication are used to convey messaging to ColleaguesFoster and promote positive colleague relations through an environment that encourages open communication, trust and mutual respect

REQUIRED SKILLS

Organize and manage recruitment campaigns, Office administration, management, Communication, Compliance, Human resource and personnel development

REQUIRED EDUCATION

Diploma, Associate's degree