Personal Assistant
4 weeks ago
ABOUT THE COMPANY
Summit Recruitment & Search delivers world-class talent sourcing, executive search and recruitment services to organisations wishing to attract and retain outstanding individuals, across East Africa, South Africa and African countries. We have the local expertise and knowledge, assisted by our international portfolio of psychometric assessment tools, to ensure that the right individuals are sourced and become an asset to your organisation. All Senior Consultants specialise in their respective business sectors, enabling you to get the most up-to-date advice on prevailing salaries, experience and cultural fit within your organisation and market sector, be it South Africa, East Africa or Kenya
JOB SUMMARY
RequirementsAt least two years of experience in a similar roleOwn vehicle essentialProblem solver and solutions orientedExcellent telephone etiquetteGood communication and interpersonal skills.Good analytical, time management and reporting skillsProficiency in Microsoft officeSelf-driven and motivated with the ability to quickly execute tasksExperience in the hospitality industry is a plus
RESPONSIBILITIES
Act as the MD’s first point of contact with people inside & outside the organization.Liaise with Kenya Civil Aviation Authority on Operational matters including company and pilot’s licencesSchedule pilots and staff training courses and keep the Accountable Manager (CEO)informed at all timesOversee and participate in ground operations including dispatch and flight following.Handle company hotline 24/7Preparing proposals and costingsTrouble shooting in general and working with the suppliersRun errands and make purchasesScreening telephone calls, enquiries and requests, and handling them appropriately.Organize and maintain the MD’s diary and make appointments.Dealing with incoming correspondence.Taking minutes, produce documents, reports and presentations.Organize meetings and ensuring MD is well-prepared for meetingsDevise and maintain office systems, including data management, filing, etc.Liaise with suppliers and keep an updated list of supplies needed and other staff.Arranging travel and accommodation during business tripsNote important dates and events in the calendarChecking and topping up MD office and personal supplies.Assisting in other official or personal tasks and errands as they may be assigned
REQUIRED SKILLS
Scheduling, Document and archive management, Office administration, management, Office supplies management, Email correspondence, Documentation and record keeping
REQUIRED EDUCATION
Bachelor's degree
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