Human Resources Intern at
2 months ago
Job Purpose:
The Human Resource Intern is responsible for facilitating HR operational functions and day to day activities of the HR Office; in line with the HR policies and practices.
Responsibilities (Functions and duties):
Daily check, verification and confirmation of staff attendance; up-date the leave schedule
Maintain employee database by ensuring filing of documents as and when received
Periodic review of employee files to ensure that all required documents are in
Facilitate employee medical assistance and sick offs as per the limits provided
Coordinate internal and external trainings and ensure that course content, assessment forms and attendance sheets are filled and filed in the Training File
Coordinate and plan Stock Take activities by collating the activities scheduled and communicating to staff
Facilitating recruitment process by conducting entry interviews and maintaining interview feedback summaries
Conducting employee reference checks for selected candidates' prior final selection and placement
Conduct and coordinate the induction and orientation process for all new employees and ensure that the timelines set are adhered to
Maintain accurate records for payroll processing – leave, attendance; etc...
Attending the OSHA meetings and recording minutes as discussed by members
Issuance of PPE and stationery while maintaining accurate records; and making requisitions for stock replenishment
Track and monitor stationery usage and up-date the status record periodically
Facilitate progress reviews and appraisals as per the set schedules and coordinate with the HODs to ensure that the process is well done
Daily check on the Plant status to ensure that agreed housekeeping standards are maintained
Review of daily hygiene checks and ensure operating guidelines are maintained
Facilitating internal correspondence on agreed communication; further, assist in coordinating external correspondence
Facilitate disciplinary management on occurrences against agreed policies and procedures
Support and facilitate formulation, review and implementation of policies, processes and procedures
Coordinating and undertaking projects assigned and presenting reports on the same per the timelines provided
Offer support services in line with Staff Welfare including guidance and counselling
Any other duties not necessarily mentioned which are in line with the position of a HR Assistant
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