Assistant Office Administrator III

2 months ago

Nairobi, Nairobi Area, Kenya Public Service Commission Kenya (PSCK) Full time

The Public Service Commission has a rich history dating back to 1954, when it was established as the Civil Service Commission during the British Colonial Government era, following the Holmes Commission Report from 1948. Initially, it served as an advisory body to the Governor on appointment matters. After Kenya gained independence in 1963, it was incorporated into the constitution and rebranded as the Public Service Commission. The commission's scope has evolved significantly over the years, solidifying its position as the oldest Constitutional Commission.

Duties and responsibilities at this level will include:

  • Taking oral dictation;
  • Word and data processing;
  • Managing e-office;
  • Ensuring security of office records, documents, and equipment;
  • Maintaining an up-to-date filing system in the office;
  • Operating office equipment;
  • Managing office protocol;
  • Managing office petty cash;
  • Handling telephone calls and appointments; and
  • Supervising office cleanliness and undertaking any other office administrative service duties that may be assigned.

For appointment to this position, candidates must meet the following requirements:

  • A Kenya Certificate of Secondary Education with a mean grade of C- (minus) and at least a C (plain) in English or Kiswahili Language, or an equivalent qualification from a recognized institution;
  • A Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC);
  • OR
  • Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects:
  • Typewriting III (50 w.p.m.)/Computerised Document Processing III;
  • Shorthand II (80 w.p.m.);
  • Business English II/Communications I;
  • Office Practice II;
  • Secretarial Duties II;
  • Commerce II;
  • Office Management III/Office Administration and Management III;

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