Event Coordinator

24 hours ago


Nairobi, Nairobi Area, Kenya Emerge Egress Consulting Full time

Emerge Egress Consulting is a HR Management & Training Consulting Firm based in Nairobi, established in 2017. Our firm focuses on Recruitment, Business & Marketing Strategy and Training Programs for various sectors.

Job Description:

We are seeking a creative and flexible Event Manager to join our expanding team. The ideal candidate should be up-to-date with the current trends in the industry.

The main aim of this role is to ensure proper coordination and relationship management of the entire events process, ensuring the business goal of sustainability of the department.

Key Responsibilities:
  • Provide full end-to-end events planning before, during and after implementation, and logistical support services.
  • Manage and contact event subcontractors, vendors and other key stakeholders as required.
  • Act as the focal point, develop and manage relationships with stakeholders and partners and organizations related to individual, corporate and other stakeholders.
  • Prepare and execute all events contracts, oversee that all indications on the agreement are met and meet the client's needs.
  • Source and implement various events for individual, corporate, virtual and hybrid events.
  • Develop and execute full communications plans for each event and the strategy for the events.
  • Draft concepts and themes creatively to suit each of the clients' needs and satisfaction.
  • Design various events programs depending on the needs and preferences of each client.
  • Develop and manage events reports in a timely fashion.
  • Design, Organize and Coordinate the development of event materials for attendees and other promotional items or packs.
  • Conceptualize and implement event concepts and themes.
  • Ensure that set-up, tear-down, and clean-up operations are done to the organization's standards.
  • Liaise with clients to understand their event objectives, preferences, and budget.
  • Create detailed event proposals and timelines to ensure all elements are aligned with client expectations.
  • Engage in all events promotional and marketing efforts.
  • Seek sponsorships as needed while also developing different ideas to bring revenue.
  • Address and resolve any event-related issues or emergencies promptly.
  • Conduct post-event evaluations to assess the success of the event and gather feedback for improvement.
  • Maintain partnerships with vendors and oversee the set-up, execution, and closure of events.

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