Office Operations Coordinator

2 days ago

Nairobi, Nairobi Area, Kenya beBee Careers Full time
Job Title: Office Operations Coordinator

About the Role:
We are seeking an organized and detail-oriented individual to join our team as an Office Operations Coordinator. As a key member of our administrative staff, you will be responsible for ensuring the smooth operation of our office.

Main Responsibilities:
Providing administrative support to ensure efficient operation of the office, including maintaining accurate records and filing systems.
Receiving orders from clients, making physical and system recordings, and relaying information to the factory for processing.
Accurate data entry and maintenance of POS systems, taking note of payments and debts.
Debt management, receiving/confirming payments, and preparing defaulters reports for presentation to the supervisor.
Maintaining accurate records of KRA stamps and managing their distribution.
Issuing ETR receipts for every purchase with KRA stamps.
Ensuring all deliveries are accompanied by invoices or receipts.
Proper filing and record-keeping of purchase invoices, receipts, and other documentation addressed to us.
Maintaining a well-groomed and clean appearance.
Reporting any client concerns or complaints immediately to the Managing Director.
Seeking new markets and clients at opportunities that present themselves to discuss potential business ventures.
Assisting the team in production processes when called upon to ensure smooth flow and avoid delays.
Maintaining accessible and organized supplier, customer, and vendor files.
Processing payments, reviewing expenditure, contracts, and administrative budgets, ensuring costs align with budgets and comply with regulations, and communicating budget variances.
Financial data input and reconciliations using accounting software, ensuring good maintenance and suggesting upgrades and module additions.
Contacting clients and sending reminders to ensure timely payments, administering and reconciling petty cash.

Overseeing Office Supplies:
Ordering inventory management, examining expenses submitted by employees, supervising administrative staff, distributing responsibilities, actively participating in tender preparation whenever required, and keeping government certifications up-to-date.

  • Office Operations Executive

    4 days ago

    Nairobi, Nairobi Area, Kenya beBee Careers Full time

    We are seeking a highly organized and detail-oriented administrative professional to join our team as an Admin/Front Office Executive. The ideal candidate will have a strong background in administration and front office roles, with excellent leadership and teamwork skills.Job Overview:The Admin/Front Office Executive is responsible for leading the front...

  • Front Office Coordinator

    3 days ago

    Nairobi, Nairobi Area, Kenya beBee Careers Full time

    We are seeking a detail-oriented and proactive administrative professional to join our team as an Admin/Front Office Executive. The ideal candidate will have a strong background in administration and front office roles, with excellent problem-solving and analytical skills.Job Description:The Admin/Front Office Executive is responsible for providing...

  • Sales Operations Coordinator

    4 days ago

    Nairobi, Nairobi Area, Kenya beBee Careers Full time

    Job Overview:The Sales Coordinator role is a critical position in supporting sales operations, coordinating client interactions, and ensuring the overall efficiency of the sales process. This individual will serve as the primary point of contact between clients and the internal sales team.Key Responsibilities:Serve as the primary point of contact between...

  • Admin/Front Office Executive

    4 days ago

    Nairobi, Nairobi Area, Kenya Crystal Recruitment Ltd Full time

    Our client is seeking a smart, professional and energetic graduate to join their team as an Admin/Front Office Executive. The ideal candidate should have 2 years of experience in administration or front office roles. She will be the first point of contact for visitors and clients, ensuring smooth office operations while providing administrative support to...

  • Senior Operations Officer-Forced Displacement

    4 weeks ago

    Nairobi, Nairobi Area, Kenya World Bank Group Full time

    World Bank GroupDescriptionDo you want to build a career that is truly worthwhile? The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty and promoting shared prosperity. With 189 member countries and more than 120 offices...

  • Senior Operations Officer-Forced Displacement

    3 weeks ago

    Nairobi, Nairobi Area, Kenya World Bank Group Full time

    World Bank GroupDescriptionDo you want to build a career that is truly worthwhile? The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty and promoting shared prosperity. With 189 member countries and more than 120 offices...

  • Business Operations Coordinator

    6 days ago

    Nairobi, Nairobi Area, Kenya beBee Careers Full time

    About the Role:The Business Operations Coordinator will play a critical role in driving our hospital's business performance. This individual will work closely with senior leadership to develop and execute strategies that promote operational excellence.In this role, you will be responsible for managing HR processes, ensuring efficient service delivery, and...

  • Sales Coordinator

    4 days ago

    Nairobi, Nairobi Area, Kenya Crystal Recruitment Ltd Full time

    Our client a real estate company is seeking a proactive and detail-oriented Sales Coordinator to join their dynamic sales team. This role is critical in supporting sales operations, coordinating client interactions, and ensuring the overall efficiency of the sales process. The ideal candidate should be organized, customer-focused, and thrives in a fast-paced...

  • Operations Coordinator

    1 day ago

    Nairobi, Nairobi Area, Kenya beBee Careers Full time

    Job SummaryWe are seeking a highly organized and proactive Operations Manager to oversee the day-to-day operations of our business.

  • QA Compliance Officer

    2 days ago

    Nairobi, Nairobi Area, Kenya beBee Careers Full time

    Job TitleQuality Assurance AssistantSalary: Not specifiedJob DescriptionWe are seeking a highly motivated Quality Assurance Assistant to join our team. As a Quality Assurance Assistant, you will be responsible for conducting daily inspections regarding hygiene and sanitation conditions of all areas, inspecting raw materials at the receiving point, monitoring...