Highly Skilled Sr. HR Assistant Wanted

3 days ago

Nairobi, Kenya beBeeSenior Full time
Job Title:

Sr. HR Assistant

A rewarding role awaits you as a key member of our dynamic team, providing high-quality HR services and programmes to HQ-based clients.

The ideal candidate will have 6 years of progressively responsible HR experience with excellent communication skills and the ability to work in a fast-paced environment.

Job Description:

We are seeking a highly skilled and experienced Senior HR Assistant to join our Client Services Team. The successful candidate will provide operational support for the execution of recruitment management processes for all recruited staff at HQ, including liaising with Corporate DHR & UNDP BES manage contract extensions, and separations;

Responsibilities:

  • Provide HR administrative support for the full lifecycle of recruitment management processes for all recruited staff at HQ
  • Responsible for GS level recruitment at HQ. Guide managers on the recruitment process; provide advice on correct contracting tools for new recruitments. Liaise with the UN Testing Unit and managing testing of GS candidates;
  • Create/update RPAs through UNDP HR Workbench, verify chart fields (COAs), and update COA information, set up vendor. Timely follow up with Finance staff and/or HR Information Associate on COA;
  • Prepare long list of candidates in the e-Recruit system in accordance with established procedures and quality standards; test e-Recruit upgrades as required;
  • Prepare post establishment and change requests;
  • Maintain the integrity and objectivity of the recruitment process ensuring compliance with UNFPA's HR policies and recruitment objectives;
  • Provide input and status updates in recruitment plans and metrics monitoring/reporting;
  • Prepare documents and learning materials related to recruitment and onboarding, support regional learning and training initiatives of non-HR staff involved in recruitment in HQ

     

     

     
  • Serve as HQ focal point on consultant management; provide clarification and guidance to HQ offices on the application of the guidelines and policy on consultants; review exceptions and provide regular reports to the Director's Office.
  • Participate and contribute to the review of IC policies and guidelines and recruitment workflows.

Requirements:

  • Secondary Education
  • 6 years of progressively responsible HR and/or administrative experience is required.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling web based management systems.

Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

About Us:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply.

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