Human Resources Administrator

Our client in the Electric motor vehicle industry is looking for a skilled Human Resource Administrator to lead and manage HR operations across the organisation with precision, integrity, and strategic oversight. The HR Administrator is a seasoned professional with over 5 years of experience in HR leadership, having managed teams of 40+ employees and worked within international organizations. This full-time role ensures compliant HR systems, seamless onboarding, policy integration, and timely reporting—while also serving as the internal liaison for the organisations real-time impact dashboard and overseeing company-wide OKR administration. Success in this role requires agility in a fast-paced, high-standard environment and fluency in both commercial and non-profit reporting expectations.

The Human Resources Administrator is responsible for;

• 1. HR Leadership & Team Oversight

• Provide strategic HR leadership across departments, supporting a workforce of 40+ employees.
• Collaborate with the COO to align HR operations with our mission and values.
• Mentor junior HR staff and coordinate cross-functional HR support.
• Apply global HR best practices from prior experience with international companies or organizations.

• 2. HR Operations & Documentation

• Maintain accurate employee records including contracts, leave balances, performance evaluations, and updates.
• Monitor probation timelines and coordinate evaluations, confirmations, and exits.
• Organize and maintain structured digital and physical HR files, ensuring audit-readiness for both internal and external stakeholders.
• Prepare reports and presentations for the COO, tailored to meet both commercial performance standards and non-profit impact reporting needs.

• 3. Recruitment & Onboarding

• Coordinate hiring activities with outsourced HR agency, balancing speed and quality in a deadline-driven environment.
• Schedule and participate in interviews and hiring decisions.
• Manage onboarding logistics and ensure all documentation is complete and compliant.
• Conduct orientation check-ins and schedule induction meetings.
• Assess basic computer and AI skills during onboarding and coordinate training as needed.
• Ensure timely issuance of work tools, uniforms, and ID badges.

• 4. Policy Management & Compliance

• Deliver weekly HR sessions to familiarize employees with company policies and values.
• Collect, file, and track signed employee policy acknowledgments.
• Set reminders for policy follow-ups and documentation deadlines.
• Ensure clarity and completeness of all HR-related compliance records, with attention to the differing documentation standards expected in commercial audits versus donor-funded reviews.

• 5. OKR Administration

• Lead the administration and oversight of company-wide OKRs (Objectives & Key Results).
• Support teams in developing meaningful OKRs aligned with strategic goals.
• Track, communicate, and report OKR progress across departments.
• Maintain records and presentations of OKRs over time to assess impact and performance.

• 6. Calendar & Timeline Coordination

• Track employee contract start/end dates, probation periods, and renewal timelines.
• Schedule onboarding sessions, HR briefings, and internal meetings.
• Maintain a calendar of employee anniversaries, birthdays, and appreciation days.
• Plan and track external HR-related engagements (e.g., trainings, TOT sessions).
• Maintain proactive scheduling discipline to meet operational demands and reporting cycles.

• 7. Administrative Support

• Register new motorbikes and manage follow-up documentation.
• Track inventory for staff supplies and raise procurement requests.
• Ensure timely ordering and distribution of work clothes and ID badges.
• Respond to staff inquiries and requests with professionalism and timeliness, even under pressure.

• 8. Impact Dashboard Coordination

• Actively cooperate with partners in the design, development, and ongoing maintenance of real-time impact dashboard.
• Provide partners with all operational, financial, and impact-related data reasonably required to update and maintain the dashboard.
• Serve as the designated internal liaison responsible for coordinating timely data provision across departments.
• Ensure the dashboard remains publicly accessible to stakeholders and reflects accurate, up-to-date information.
• Understand and navigate the distinct reporting expectations of commercial partners (e.g., KPIs, ROI) and non-profit collaborators (e.g., community outcomes, equity metrics).

• Bachelor's Degree or Diploma in Human Resources, Business Administration, or related field.
• Minimum 5 years of experience in a senior HR leadership role.
• Proven experience managing HR operations for teams of 40+ employees.
• Exposure to international companies or organizations with diverse reporting frameworks.
• Proficiency in Microsoft Office or Google Workspace (Docs, Sheets, Forms).
• Strong organizational and communication skills.
• High level of confidentiality, integrity, and emotional intelligence.
• Outstanding organizational and time-management abilities.

• Preferred Attributes

• Ability to multitask and manage time effectively in a busy, deadline-driven workplace.
• Quick turnaround on tasks to ensure continuity and responsiveness.
• Familiarity with HR software systems.
• Experience preparing reports for diverse audiences—executives, donors, regulators.
• Commitment to our values: Shared Prosperity, Sustainability, Stronger Relationships, Safety.

Remuneration:

KES 80K gross. 

If you are up to the challenge and possess the necessary qualifications and experience, please send your CV and cover letter on our website 

Only successful candidates will be contacted