Executive Assistant to the CEO

1 day ago

Nairobi, Nairobi Area, Kenya Vendeur Afrique Full time 900,000 - 1,200,000 per year

Job Information

  • Date Opened 09/24/2025
  • Job Type Full time
  • Industry Business Support Services - Adaptis
  • Work Experience 4-5 years
  • City Nairobi
  • State/Province Nairobi City
  • Country Kenya
  • Zip/Postal Code 01000

Job Description

  • Act as the primary point of contact for the CEO, managing incoming communications, scheduling meetings, and coordinating appointments on their behalf.
  • Arrange complex travel itineraries, including flights, accommodations, transportation, and visas, ensuring seamless logistics for domestic and international trips.
  • Prepare and edit correspondence, presentations, and reports for the CEO, maintaining confidentiality and professionalism at all times.
  • Translate documents, emails, and other communications from English to French and vice versa, ensuring accurate and clear communication with French-speaking stakeholders.
  • Coordinate and facilitate meetings, conferences, and events attended by the CEO, including agenda preparation, venue booking, catering, and audiovisual setup.
  • Manage the CEO's calendar, prioritizing meetings and appointments based on business objectives, deadlines, and strategic priorities.
  • Anticipate the CEO's needs and proactively handle administrative tasks, such as expense reporting, invoice processing, and file management.
  • Liaise with internal departments, external partners, and clients on behalf of the CEO, maintaining positive relationships and ensuring timely follow-up on action items.
  • Conduct research and gather information on various topics as requested by the CEO, providing insights and recommendations to support decision-making.
  • Handle confidential and sensitive information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity.
  • Any other task assigned by management

Requirements

  • Bachelor's degree in business administration, communications, or a related field.
  • Proven experience 3 -4 as an executive assistant or personal assistant, preferably supporting C-suite executives in multinational companies or organizations.
  • Fluency in both English and French is essential, with strong written and verbal communication skills in both languages.
  • Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines efficiently.
  • Proficiency in office productivity software such as Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
  • Strong interpersonal skills and the ability to interact professionally with stakeholders at all levels, both internally and externally.
  • Discretion and confidentiality in handling sensitive information and dealing with confidential matters.
  • Adaptability and flexibility to work in a fast-paced and ever-changing environment, with a proactive and can-do attitude.
  • Knowledge of African business culture, customs, and etiquette is advantageous.
  • Previous experience living or working in a French-speaking African country is required.

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