Human Resources Intern, Division for Human Resources, Nairobi, Kenya

Duration of Internship: In Person, 8 to 24 weeks 

The Position:

Under the overall  supervision of the HR Business Partner, Client Services and Outreach Branch (CSOB), Division for Human Resources (DHR) based in Nairobi, HQ, the intern will play a vital role in optimizing

records management, gain hands-on experience in process mapping, analysis, and improvement

initiatives that directly shape HR efficiencies and success. The incumbent will also be part of the West and Central Africa Regional Office (WCARO) regional HR team supporting 23 country offices as well as the regional and sub-regional offices.

A work-plan with achievements for the duration of the Internship and learning opportunities will be agreed upon. Periodic progress meetings will lead to a beneficial environment for the Intern enhancing her/his skills and capacity in areas related to UNFPA's mandate.

 

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA's strategic plan , reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. 

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results. We need interns who are exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results. 

 

You would be responsible for:

1. HR Data and Reporting
   
   1. Support the collection, organization, and presentation of regional HR data and reports.
2. Recruitment Coordination
   
   1. Assist with the coordination and documentation of recruitment processes across the region.
3. Realignment and Workflow Support
   
   1. Provide administrative support to ongoing HR realignment and operational workflows.
4. Learning and Development Tracking
   
   1. Support the tracking and documentation of learning and development activities and budgets.
5. Staff Onboarding and Induction
   
   1. Contribute to the preparation and refinement of onboarding and induction materials as well as the in presence onboarding of staff. 
6. Knowledge and Process Management
   
   1. Assist in maintaining HR knowledge systems, portals, and documentation for internal use.
7. Digital Innovation and Tools
   
   1. Explore and apply digital tools and AI technologies to enhance HR efficiency and workflows.
8. Administrative and Team Support
   
   1. Provide general administrative assistance and contribute to team coordination and documentation.
   2. Provide additional support to the team based on emerging needs and programme priorities 

Qualifications and Experience: 

All interns must meet the following educational and other eligibility requirements:

Educational requirements:  

a. Be enrolled in a first university degree programme (such as bachelor's degree or equivalent) and have completed one full academic year;

b. Be enrolled in a postgraduate degree programme (such as master's programme or higher);

c. Have recently graduated with a university degree as defined above and, if selected, must start the internship within one-year of graduation; or

d. Be enrolled in a postgraduate professional trainee programme and undertake the internship as part of this programme.

 

Other eligibility requirements

e. Demonstrate interest in the field of development;

f. Demonstrate written and spoken proficiency in at least one of the working languages of the United Nations (English or French) and fluency in the official language (Arabic, Chinese, English, French, Russian or Spanish) of the UNFPA office; and

g. Demonstrate ability to adapt to new environments and to establish and maintain good working relations with individuals of different cultural backgrounds.

Knowledge and Experience: 

• Some experience in working with development agencies, including in volunteer capacity. 
• Fluency in English. Knowledge of other languages is an asset. 
• Strong analytical and writing skills.
• Initiative, sound judgment and demonstrated ability to work harmoniously with staff members from different national and cultural backgrounds.

Learning Elements

Upon completion of the assignment, and depending on its duration, the Intern will gain the following knowledge assets:

1. Increased understanding of the UNFPA human resources practices. 
2. Understand UNFPA mandate and policies, including regional set-up.
3. Understand and familiarize with governance structures within UNFPA. 
4. Learn UN technical language, working procedures, and coordination mechanisms 
5. Write and formulate substantive documents
6. Network with UN colleagues 
7. Work experience as a team member in a multicultural setting

Financial Aspects:

Interns do not receive a salary or any other form of remuneration from UNFPA. The costs associated with an intern's participation in the programme must be assumed either by the nominating institution, which may provide the required financial assistance to its students, or by the students themselves, who will have to meet living expenses as well as make their own arrangements for accommodation, travel and other requirements. However, they receive a stipend to help cover basic daily expenses related to the internship, if not financially supported by any institution or programme, such as a university, government, foundation, or scholarship programme. The stipend is based on the intern's agreed place of work, which may be different from the duty station of the hiring office in cases of remote arrangements. 

In addition, applicants must have medical insurance for the duration of the internship. Proof of insurance will need to be submitted before the internship begins. UNFPA does not provide medical insurance for interns. 

 

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

 

Disclaimer:

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.