Administrator/Coordinator

The Administrator is responsible for overseeing the administrative and logistical aspects of the documentary to ensure smooth and efficient project operations. This role involves managing schedules, maintaining documentation, coordinating with stakeholders, and supporting the production team to meet the project's objectives and deadlines.Responsibilities:1. Oversee and coordinate the documentary's administrative operations and tasks.2. Maintain accurate, organized records of all project -related documentation and files.3. Schedule and coordinate meetings, interviews, and filming sessions.4. Support the development and management of the production budget.5. Communicate with stakeholders, including funders, partners, and team members.6. Ensure compliance with all legal and regulatory requirements relevant to the project.7. Handle travel arrangements and logistics for the production team.8. Manage procurement, inventory, and maintenance of supplies and equipment.9. Process invoices, payments, and expense reports accurately and on time.10. Prepare reports, presentations, and updates for stakeholders and management.11. Safeguard the confidentiality and security of sensitive project information.12. Monitor administrative progress and provide updates to stakeholders.13. Develop and implement efficient administrative policies and procedures.14. Address and resolve any administrative issues or challenges promptly.15. Assist in the planning and execution of events, screenings, and promotional activities.16. Ensure the documentary adheres to ethical administrative practices.17. Collaborate with the legal team to align administrative processes with ethical and legal standards. RequirementsSkills:1. Exceptional organizational and time management skills.2. Strong written and verbal communication abilities.3. Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).4. Keen attention to detail and accuracy in record -keeping.5. Ability to manage and prioritize multiple tasks effectively.6. Experience in administrative roles for projects or organizations.7. Knowledge of legal and regulatory requirements in administration.8. Strong decision -making and problem -solving skills.9. Ability to handle confidential and sensitive information with discretion.10. Budget management and financial reporting experience.11. Capability to work both independently and collaboratively within a team.12. Proficiency in project management tools (e.g., Trello, Asana).13. Excellent editing and proofreading abilities.14. Experience coordinating travel and logistics.15. Strong ethical judgment and integrity.16. Competence in developing and implementing administrative policies.17. Ability to identify and resolve administrative challenges efficiently.18. Experience in creating professional reports and presentations.19. Familiarity with the documentary's objectives and operational requirements.20. Cultural sensitivity and appreciation for diverse perspectives.Competencies:1. Organizational Skills: Maintain structured, up -to -date documentation and administrative processes.2. Communication: Clearly convey project updates and information verbally and in writing.3. Problem -Solving: Address administrative challenges with efficient and creative solutions.4. Adaptability: Respond effectively to dynamic project needs and schedules.5. Confidentiality: Protect sensitive information with integrity and discretion.6. Risk Management: Identify and mitigate administrative risks effectively.7. Ethical Judgment: Adhere to high standards of ethics in all administrative practices.8. Interpersonal Skills: Build and sustain positive relationships with stakeholders.9. Efficiency: Streamline workflows to enhance productivity and accuracy.10. Strategic Thinking: Align administrative plans with long -term documentary objectives.11. Teamwork: Collaborate closely with production teams to achieve shared goals.12. Financial Acumen: Manage budgets and financial tasks with precision.13. Leadership: Guide and support team members to achieve administrative excellence.14. Cultural Sensitivity: Respect and work effectively within diverse cultural contexts.15. Attention to Deadlines: Ensure tasks are completed within set timelines without compromising quality.