Current jobs related to Administrative Assistant - Nairobi - Trade Mark East Africa
-
Administrative Assistant
3 weeks ago
Nairobi, Nairobi Area, Kenya United Nations Office for Disaster Risk Reduction Full time**Job Summary** The Administrative Assistant will support the United Nations Office for Disaster Risk Reduction in reducing disaster risk and losses, ensuring a safer and more sustainable future. **Job Description** As the United Nations Office for Disaster Risk Reduction, we bring governments, partners, and communities together to reduce disaster risk and...
-
Administrative Assistant
21 hours ago
Nairobi, Nairobi Area, Kenya Nathan HR Human Resources Full timeJob Title: Administrative Support SpecialistNathan HR Human Resources is seeking an experienced Administrative Support Specialist to support our team.Key Responsibilities:Office Management:Manage office supplies inventory and place orders as needed.Ensure the office environment is organized and well-maintained.Coordinate office maintenance and repair...
-
Administrative Assistant
4 weeks ago
Nairobi, Nairobi Area, Kenya UN-Habitat Full timeThe United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.Responsibilities Human Resources Management Initiates, processes, monitors, reviews and...
-
Administrative Assistant
2 months ago
Nairobi, Kenya Corporate Staffing Services Full timeAdmin jobs in Kenya. The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian...
-
Personal and Administration Assistant
2 weeks ago
Nairobi, Nairobi Area, Kenya Execafrica Recruitment Limited Full timeAdministrative professional sought to provide high-level support to the CEO's office, ensuring efficient office operations and execution of company goals, with a focus on calendar management, communication, travel planning, and office supplies management, requiring a bachelor's degree in business administration or related field, and 4+ years of experience as...
-
Personal and Administration Assistant
1 month ago
Nairobi, Nairobi Area, Kenya Execafrica Recruitment Limited Full timeExecafrica Recruitment Limited was founded in 2019 with Recruitment Experts who have more than 15 years of combined experience in Recruitment, Executive Search, Headhunting and Manpower planning. Salary RangeKSh 30,000 - KSh 50,000/monthRole Summary:Provides support to the CEO's office, ensuring efficient operation of the office in execution of company...
-
Administrative Assistant at UN-Habitat
4 weeks ago
Nairobi, Kenya UN-Habitat Full timeThe United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. Responsibilities Human Resources Management Initiates, processes, monitors, reviews...
-
Nairobi, Kenya United Nations Office for Disaster Risk Reduction Full timeAs the United Nations Office for Disaster Risk Reduction, UNDRR brings governments, partners and communities together to reduce disaster risk and losses to ensure a safer, more sustainable future. UNDRR (formerly UNISDR) is the United Nations focal point for disaster risk reduction. Responsibilities Within delegated authority, the Administrative...
-
Special Assistant, Administration
3 weeks ago
Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full timeThe United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The Law Division is the...
-
Special Assistant, Administration
3 weeks ago
Nairobi, Kenya Corporate Staffing Services Full timeThe United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The Law Division is the...
-
Nairobi, Kenya Execafrica Recruitment Limited Full timeExecafrica Recruitment Limited was founded in 2019 with Recruitment Experts who have more than 15 years of combined experience in Recruitment, Executive Search, Headhunting and Manpower planning. Salary RangeKSh 30,000 - KSh 50,000/month Role Summary: Provides support to the CEO’s office, ensuring efficient operation of the office in...
-
Administrative Support Specialist
2 weeks ago
Nairobi, Nairobi Area, Kenya Nathan HR Human Resources Full timeJob Title: Administrative Support SpecialistLocation: Nairobi, KenyaJob Type: Full TimeJob Overview:We are seeking a highly organized and proactive Administrative Support Specialist to provide comprehensive administrative support. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to handle multiple tasks...
-
Administrative Support Specialist
2 days ago
Nairobi, Nairobi Area, Kenya Nathan HR Human Resources Full timeAdministrative Support Specialist Job DescriptionLocation: Nairobi, KenyaJob Type: Full TimeJob Overview:We are seeking an organized and proactive Administrative Support Specialist to join our team at Nathan HR Human Resources.Key Responsibilities:Office Management:Manage office supplies inventory and place orders as needed.Ensure the office environment is...
-
Administrative Support Specialist
2 weeks ago
Nairobi, Nairobi Area, Kenya Nathan HR Human Resources Full time**Job Summary:**At Nathan HR Human Resources, we are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative assistance, supporting data-driven decision-making, and ensuring smooth day-to-day operations within the...
-
Administrative Coordinator-IFPRI
3 weeks ago
Nairobi, Nairobi Area, Kenya International Livestock Research Institute (ILRI) Full timeAdministrative Coordinator for the Kenya Country Program, responsible for providing administrative support to the organization's strategic and operational goals. The International Livestock Research Institute (ILRI) works to improve food security and reduce poverty in developing countries through research for better and more sustainable use of...
-
Contract Administrator
2 days ago
Nairobi, Nairobi Area, Kenya Nathan HR Human Resources Full timeKey Responsibilities:Pre-Sales Support:Work closely with the sales team to gather client requirements and assist in preparing proposals, pricing strategies, and Statements of Work (SOW). This involves collaborating with the sales team to ensure alignment with staffing solutions.Assist in crafting presentations and documentation for prospective clients,...
-
Administrative Coordinator-IFPRI
2 weeks ago
Nairobi, Nairobi Area, Kenya International Livestock Research Institute (ILRI) Full timeThe International Livestock Research Institute (ILRI) seeks a highly organized and communicative Administrative Coordinator to support the Kenya Country Program.This role requires a proactive individual with excellent organizational and communication skills to handle a variety of administrative tasks, including office administration, travel and logistics...
-
Administrative Assistant
1 month ago
Nairobi, Kenya Corporate Staffing Services Full timeJob Purpose The position holder will work closely with the project team, ensuring seamless coordination and execution. S/he will manage tasks delegated by the Project Manager and Project Officers, liaising with both internal team members and external stakeholders to ensure timely execution of assigned tasks and within approved budgets. S/he should be...
-
Administrative Assistant
2 weeks ago
Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full timeJob Summary: Coordinate project tasks, meetings, and events, manage procurement and travel, and maintain project assets, requiring strong organizational and communication skills. Relevant university degree and 2-3 years of experience required. **Job Description:**The project coordinator will work closely with the project team to ensure seamless coordination...
-
Administrative Support Specialist
2 days ago
Nairobi, Nairobi Area, Kenya Nathan HR Human Resources Full timeJob Summary:We are seeking an organized and detail-oriented Administrative Support Specialist with expertise in Excel and data analysis to support day-to-day operations within the department.Main Responsibilities:Provide administrative support, including scheduling meetings, managing communications, and maintaining office records.Analyze data using Excel...
Administrative Assistant
3 months ago
ABOUT THE COMPANY
TradeMark East Africa (TMEA) is a true representation of the East African network with branches in Arusha, Bujumbura, Dar es Salaam, Juba, Kampala, Kigali and its headquarters in Nairobi. TradeMark East Africa (TMEA) works closely with East African Community (EAC) institutions, national governments, the private sector and civil society organisations to increase trade by unlocking economic potential through: Increased physical access to markets Enhanced trade environment Improved business competitiveness
JOB SUMMARY
Academic and professional qualificationsDiploma plus two years’ relevant experience or Secondary school leaving certificate plus five years’ relevant experience.Technician certificate or diploma in electrical studies, plumbing works or related field.Work experienceA valid driving licence (BCE) with five years of accident-free driving.A Certificate of Good Conduct that is up to date is mandatory.Technical skills and behavioural competenciesComputer literate with basic proficiency in MS Office applications.Ability to handle multiple tasks and provide regular feedback on progress.Good planning and organising skills, ability to prioritise, pay attention to detail, and work with minimum supervision.Demonstrable interpersonal skills and ability to build good working relationships.Good oral and written communication skillsStrong work ethic and positive approach.Must be dependable, responsible, honest and hardworking.Must have a cheerful disposition and willing to work out of normal office hours.First Aid and defensive driving skills are desirable.Proven experience on being solution-oriented
RESPONSIBILITIES
Driving: 50%Ensure that staff and visitors are driven in a safe and timely manner.Ensure that appointments for pick-ups/ drop-offs are timely.Ensure that all journeys are recorded on the log sheets and signed for by the passenger.Prepare monthly vehicle reports as per the motor vehicle management policy for review and sign off by the line manager.Co-ordinate with the Administrative assistant (reception) in preparation of daily work schedules.Take utmost good care of TMA vehicles and report any incidences to the line manager as soon as they occur.Ensure that the vehicles are secured in the office premises at the end of each day.Ensure safe parking of TMA vehicles during travel out of the duty station.Ensure that service on all vehicles is carried out when it is due.Follow up with the designated garages on repair and maintenance works and confirm actual works done before collecting the vehicle.Ensure the vehicle is always clean and tidy.Follow up with the line manager to ensure timely renewal of vehicle insurance.Prepare monthly motor vehicle fuel top up requests as per the motor vehicle management policy.Office administration: 50%Manage office assets with requisitioning and tagging.Stationery management i.e. requisitioning, issuance and stock taking.Conduct safety checks to ensure that the office is hazard free and document any required actions.Undertake maintenance and repair works for office assets, fixtures and fittings.Supervise contractors in the office.Manage maintenance and service schedules for office equipment like printers, Acs, fire equipment, etc.Renew business permits, certifications and membership licences.Document management, filing and archiving.Follow up and track implementation of health, safety and security audit recommendations across TMA.Provide support in ensuring compliance with travel policies and procedures.Cover for the receptionist whenever required.Any other duties assigned by the line manager.
REQUIRED SKILLS
Secretarial work, Scheduling, Office administration, management, Compliance
REQUIRED EDUCATION
Bachelor's degree
