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Intern, Procurement at International Union for Conservation of Nature
3 months ago
The International Union for Conservation of Nature (IUCN) is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together. Created in 1948, I...
Specific Duties
Consolidation of Procurement plans
Track the procurement plans to ensure procurements are done within the approved timelines
Publish quotations/RfPs as guided by the Regional Procurement Officer
Analyze quotations and present them to the relevant officials for approval as guided.
Preparation of requisitions/purchase orders to approved suppliers & ensure complete pack is attached to the PO in timely manner
Track and follow up purchase orders with suppliers to ensure timely delivery of goods and services
Preparation of specific supplier contracts and facilitation of the contracting process
Updating and tracking of contract register
Updating the procurement tracker and sharing reports on a weekly basis
Generate and avail relevant procurement reports.
In a timely manner, respond to user’s enquiries on procurement status.
Maintenance and updating of the pre-qualified supplier list
Maintenance and updating of debarred suppliers list.
Ensure the complete payment pack is scanned and available in the shared drive for reference.
Ensure efficient customer service delivery.
Communicate with vendors on tender award decisions
Perform other duties as may be assigned from time to time.
Requirement
Education;
Degree in Procurement and Supplies Management
A member of Kenya Institute of Supplies Management (KISM)
CIPS accreditation – Level 2
Work Experience;
Should have completed university within the last 2 years
Language Proficiency;
English
Core Competencies;
Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of IUCN in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team.
Inclusiveness: Understands and accepts cultural diversity, and provide a tolerant, positive and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multiethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.
Professionalism: Promote the organization’s interests, objectives and values in a diligent and professional manner.
Accountability: Takes responsibility for individual and collective actions, promotes the IUCN One Programmed approach.Functional competencies;
High professional ethics and integrity
Good interpersonal and organizing skills
Strong communication skills.
Presentational skills
Strong analytical skills
Willingness to learn and ability to work in a collaborative and inclusive manner.
