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Assistant Records Management Officer III

3 months ago


Nairobi, Nairobi Area, Kenya National Social Security Fund (NSSF) Full time

ABOUT THE COMPANY

The National Social Security Fund (NSSF) is a government agency responsible for the collection, safekeeping, responsible investment and distribution of retirement funds of employees in both the formal and informal sectors of the Kenyan Economy. Participation for both employers and employees is compulsory. NSSF is both a Pension fund and Provident fund.

JOB SUMMARY

Requirements for Appointment:Diploma in any of the following disciplines: Information Sciences; Records Management and Information Technology, Archives and Records Management or related field from a recognized Institution; andProficiency in computer applications.

RESPONSIBILITIES

Specific duties and responsibilities will entail:Participating in the preparation, updating of file indices, conducting records surveys and appraisals;Preparing and implementing records retention and disposal schedules;Implementing procedures for classification, maintenance, protection and disposition;Retrieving, amalgamating and receipting of files in the register and the system;Capturing the requests, complaints and complements in the records management system (TQM, Register);Preparing and updates records management system;Searching for records/files in the system for retrieval of records;Processing and indexing files/records to dispatch to the customers;Sorting, arranges serially and return files into the shelves; andTracing/tracking overdue/delayed files.

REQUIRED SKILLS

Project implementation, Project preparation and planning, Project management, Risk analysis, Conflict and complaint resolution

REQUIRED EDUCATION

Diploma, Associate's degree